| Call To Order: | |
| The meeting was called to order at 10:48 a.m. by President John Lonsak. In attendance: Don Burrier, Molly Carver, Eileen Coan, Mary Crehore, John Lonsak, Donna Perdzock, and Ellen Stepanian; Associate Member: Leslie Polott; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: Carol Brown, Chris Bennett, Art Biagianti, Lisa Johnson, Patrick Scanlan, and Andrew Venable Awaiting an additional member to make a quorum, Mr. Lonsak began the meeting with discussion of non-voting items. | |
| Minutes of Meeting on 5/26/99 | |
| Molly Carver MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON MAY 26, 1999. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None | |
| Committee Reports | |
Donna Perdzock reported that the Membership Assessment Task Force met on May 17 to look at membership assessments. Mary Ellen Powers presented some information as well as a possible model to study. Discussion will be continued in July with a recommendation to be made at the September Advisory Council Meeting. Lisa Johnson, Mary Crehore, Art Biagianti, and John Lonsak of the Personnel Committee met on June 15 with Mike Snyder and Mary Ellen Powers for their job evaluations. Molly Carver had no new information from the Planning Committee, but for the benefit of the new Board members, she reported that the Committee focused on the LSTA "Access Plus: Partnerships for Proficiency" grant application during the past half year. CAMLS will know in September whether this application will be awarded. |
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| Revision of CAMLS Fiscal Policies | |
Since CAMLS will receive the anticipated additional state aid in FY99/00, Mike recommends the revocation of two fiscal policies that had been approved on April 21, 1999. Don Burrier MOVED and Ellen Stepanian SECONDED a motion TO REVOKE THE POLICY TO ADMINISTER THE DAILY DELIVERY SERVICE AT COST PLUS 10%, AND THE POLICY TO CHARGE A FEE TO POST POSITIONS ON THE JOB OPPORTUNITIES SECTION OF THE CAMLS WEB SITE. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Revision of CAMLS Fiscal Policies | |
Since CAMLS will receive the anticipated additional state aid in FY99/00, Mike recommends the revocation of two fiscal policies that had been approved on April 21, 1999. Don Burrier MOVED and Ellen Stepanian SECONDED a motion TO REVOKE THE POLICY TO ADMINISTER THE DAILY DELIVERY SERVICE AT COST PLUS 10%, AND THE POLICY TO CHARGE A FEE TO POST POSITIONS ON THE JOB OPPORTUNITIES SECTION OF THE CAMLS WEB SITE. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. As a result of this policy revocation, CAMLS will administer the Daily Delivery Service at 30% CAMLS subsidy for the service, as in the proposed draft of the FY99/00 budget. |
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| CAMLS Job Opportunities Policy | |
Molly Carver MOVED and Mary Crehore SECONDED a motion TO APPROVE THE FOLLOWING POLICY, EFFECTIVE JULY 1, 1999, REGARDING THE POSTING OF POSITION OPENINGS IN THE JOB OPPORTUNITIES SECTION OF THE CAMLS WEB SITE: No charge for Member libraries that post their own positions. No charge for Member libraries that request CAMLS to post the positions. No charge for Non-Members that post their own positions. CAMLS will post positions for Non-Members at a rate of $50 per position, prepaid. UNLESS A DEADLINE IS STATED IN THE TEXT, ALL POSITIONS WILL BE REMOVED AFTER 45 DAYS. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Revision of the CAMLS Budget/Non-Project Budget for FY99/00 | |
Mary Ellen Powers reviewed the revised FY99/00 proposed budget. Local revenue amounts to $268,181, state aid will be $380,535, and the Non-Project Fund revenue is $95,500 for a total of $744,216. Total operating budget is $713,216. Mary Crehore MOVED and Donna Perdzock SECONDED a motion TO APPROVE THE PROPOSED BUDGET FOR FY99/00. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Non-payment of FY98/99 Membership Assessment | |
Contact has been made with PHS Mt. Sinai Medical Center East in regard to their FY98/99 membership assessment dues. Due to bankruptcy proceedings, the hospital is unable to pay any invoices incurred before March, 1999. However, any outstanding invoices including FY99/00 membership dues incurred after March, 1999, can be paid. Therefore, CAMLS will consider PHS Mt. Sinai Medical Center East a member of CAMLS assuming the FY99/00 dues of $625.00 is paid by August 31, 1999. If payment is not received by that time, the Board felt that the library can no longer be considered a member. CAMLS will proceed through the proper channels to collect the 1998/99 dues. |
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| May Financial Report | |
The cash balance as of May 31, 1999 is $469,803. Molly Carver MOVED and Leslie Polott SECONDED a motion TO APPROVE THE MAY FINANCIAL REPORT. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Payments over $5,000 | |
Don Burrier MOVED and Ellen Stepanian SECONDED a motion TO APPROVE A PAYMENT OF $17,057 TO BUSINESS SMARTS FOR ADDITIONAL HARDWARE AND SOFTWARE FOR THE ELECTRONIC CLASSROOM. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Payment over $5,000 | |
Leslie Polott MOVED and Mary Crehore SECONDED a motion TO APPROVE PAYMENT OF $5,495 TO DREHER/MCSi FOR ADDITIONAL EQUIPMENT FOR THE ELECTRONIC CLASSROOM. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. Both of these expenditures are in the current budget. |
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| Approval of Fund Names for FY99/00 | |
It will not be necessary to use two funds in the next fiscal year since CAMLS will not have LSTA funds. This General Fund will be Fund 100 and will replace the current General Fund (101) Local Matched dollars and (210) Local Contributions. All local dollars will be part of the General Fund. Eileen Coan MOVED and Molly Carver SECONDED a motion TO APPROVE A GENERAL FUND (100). Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| State Fund Transfers and Revisions | |
Mary Crehore MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE FOLLOWING IN THE STATE FUND (220): A REVISION OF $2,261 IN SALARIES, AND A TRANSFER OF $4,000 FROM FRINGES TO TRAVEL ($500), TO CONTRACTS ($1,000), TO SUPPLIES ($1,500), AND TO EQUIPMENT ($1,000). Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. The $4,000 represents fringes for the Assistant Director of Technology who was not hired. |
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| Fund Transfer | |
Ellen Stepanian MOVED and Donna Perdzock SECONDED a motion TO APPROVE A FUND TRANSFER FROM THE NON-PROJECT FUND (601) OF APPROXIMATELY $19,000 TO THE LOCAL CONTRIBUTIONS FUND (210) TO COVER A DEFICIT FUND BALANCE, EFFECTIVE JUNE 30, 1999. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. The exact amount will be reported at the July Board meeting. |
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| Approval of Depository Agreement | |
Mary Ellen Powers reported that it is necessary to renew the depository agreement every two years. Three bids were requested. Mary Ellen recommends staying with National City Bank and feels their public funding department is very good. Donna Perdzock MOVED and Leslie Polott SECONDED a motion TO APPROVE THE DEPOSITORY AGREEMENT WITH NATIONAL CITY BANK FOR THE PERIOD JULY 1, 1999 - JUNE 30, 2001. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Approval of FY99/00 Contracts | |
Mary Crehore MOVED and Molly Carver SECONDED a motion TO APPROVE THE FOLLOWING CONTRACTS FOR THE PERIOD JULY 1, 1999 TO JUNE 30, 2000: WITH CLEVELAND HEALTH SCIENCES LIBRARY FOR JOURNAL ARTICLE PHOTOCOPY SERVICE AT $7.75/ARTICLE; WITH CLEVELAND STATE UNIVERSITY FOR JOURNAL ARTICLE PHOTOCOPY SERVICE AT $7.75/ARTICLE; AND WITH CUYAHOGA COUNTY PUBLIC LIBRARY FOR OCLC SEARCHING AT $3.25/REQUEST. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Nomination of Board Officers | |
Donna Perdzock announced the officers for the next fiscal year. Don Burrier MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE NOMINATION OF MARY CREHORE AS VICE PRESIDENT-PRESIDENT ELECT AND KAREN TSCHUDY AS SECRETARY OF THE CAMLS BOARD OF TRUSTEES FOR FY1999/00. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Report of the Personnel Committee | |
Donna Perdzock MOVED and Molly Carver SECONDED a motion TO GO INTO EXECUTIVE SESSION AT 11:50 A.M. Don Burrier and Leslie Polott SECONDED a motion TO COME OUT OF EXECUTIVE SESSION AT 12:25 P.M. Mary Crehore MOVED and Ellen Stepanian SECONDED a motion TO APPROVE 3% STEP INCREASES AND 2% MERIT STIPENDS FOR THE CLERK-SECRETARY, OFFICE COORDINATOR, CONTINUING EDUCATION DIRECTOR, AND PROGRAM COORDINATOR FOR FY99/00. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Continuation of Personnel Committee Report | |
Mary Crehore MOVED and Molly Carver SECONDED a motion TO APPROVE 3% STEP INCREASES AND 2% MERIT STIPENDS FOR THE EXECUTIVE DIRECTOR AND CLERK-TREASURER FOR FY99/00. Ayes: Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, and Stepanian. Nays: None. |
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| Continuing Education Director's Report | |
| Terri Pasadyn reported that she has just returned from the "Technology Connections" Conference held on June 14-15 in Columbus. CAMLS partnered with other Regional Library Systems to present this two-day technology symposium attended by 115-125 participants. Most of the evaluations were positive, and Terri felt it was a good first time effort. Terri previewed some highlights of the Fall continuing education season. Jennie Birckmayer will be the speaker for a Child Development workshop, which will address appropriate materials for children. Bruce Hennes is presenting a Media Relations workshop. Maureen Sullivan will be returning to present Human Performance Improvement, which will be a continuation of what she did this Spring. Seven Strategies of Effective Boards will be held on October 16 with Mary Merrill facilitating. Terri is developing something new especially for paraprofessionals. The session on November 8 will be the first of a series and will be a round table discussion to determine future direction. Susan Golden will be the speaker for a Capital Campaigns workshop on November 17. Many technology workshops will be offered, and CAMLS will again partner with WinSoft for Microsoft training. Elaine has been working on developing an improved online registration to streamline the registration and confirmation process for Continuing Education. Terri will be ordering approximately $22,000 - $25,000 worth of new equipment for the Electronic Classroom by the end of the fiscal year. In July she will be meeting with Vickie Hartzell to negotiate a new Electronic Classroom contract. Terri has been asked to serve on the LSTA Review Committee. She has also been asked to present a session at the annual OLC Conference in September on how to provide staff development programming on the local level. In August Terri plans to meet with Joanna Hart of LNOCA to discuss the possibility of additional training for school media people. Terri herself will be presenting two half-day sessions in the Fall on Internet for Support Staff. Perhaps this idea can be expanded for Clerk-Treasurers and others. Eileen Coan arrived at 11:10 a.m. | |
| Executive Director's Report | |
| Mike Snyder announced that a Task Force for Audio-Visual Interloan has been formed and Val Smith of Lorain Public Library will be the Chair. Mike is working with U.S. Cargo to develop insurance coverage for loss or damage. | |