| Call To Order: | |
| The meeting was called to order at 9:09 a.m. by President John Lonsak. In attendance: Carol Brown, Don Burrier, Molly Carver, Eileen Coan, Mary Crehore, John Lonsak, Donna Perdzock, Ellen Stepanian, and Andrew Venable; Associate Member: Leslie Polott; CAMLS Staff: Mike Snyder, Terri Pasadyn, and Beth Listerman; SLO Liaison: Floyd Dickman. Absent: Chris Bennett, Art Biagianti, Lisa Johnson, and Patrick Scanlan | |
| Minutes of Meeting on 4/21/99 | |
| Andy Venable MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE MINUTES WITH CORRECTIONS OF THE CAMLS BOARD OF TRUSTEES' MEETING ON APRIL 21, 1999. Ayes: Brown, Burrier, Carver, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. | |
| Bylaws | |
To address the concern of CAMLS members to know their library's membership assessment in a timely manner, revisions were made to the Bylaws to include a timetable. The Board of Trustees will approve any revised Membership Assessment formula in October, and members will know the changes when the Membership Assessment forms are distributed in November. This timetable will allow the Finance Committee ample time to formulate the budget. Ellen Stepanian MOVED and Leslie Polott SECONDED a motion TO APPROVE THE PROPOSED REVISIONS TO ARTICLE V. OF THE CAMLS BYLAWS. Ayes: Brown, Burrier, Carver, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. The revisions will be presented to the Advisory Council in September at which time the change will take effect. |
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| April Financial Report | |
The cash balance as of April 30, 1999 is $476,627. Remaining unencumbered percentages in the various accounts were reviewed. The 24.7% remaining in Federal funds will be spent on Electronic Classroom expenditures and workshop speakers. With 2 months remaining in the fiscal year, the remaining balances are in a good position. Mary Crehore MOVED and Don Burrier SECONDED a motion TO APPROVE THE APRIL FINANCIAL REPORT. Ayes: Brown, Burrier, Carver, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. Eileen Coan arrived at 9:25 a.m. |
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| Transfers/Revisions | |
Molly Carver MOVED and Andy Venable SECONDED a motion TO APPROVE THE FOLLOWING REVISIONS AND TRANSFERS: (1) Request budget revision in the General Fund (101) of $1,462 from Photocopy Contracts to Workshop Speakers. (2) Request the following budget revisions in Library Services Fund (201): a. $6,500 in Contracts for the updating/development and creating a Web version of the Union List. Daily Delivery Contract has available budgeted money. b. $2,275 in Contracts for additional Workshop Speakers. Daily Delivery Contract has available budgeted money. c. $1,000 in Contracts for Continuing Education Catalog graphics. Daily Delivery Contract has available budgeted money. d. $705 in Salaries from Assistant Director of Technology to Secretary for Continuing Education support. (3) Request the following budget transfers in the Library Services Fund (201): a. Transfer $1,075 from Contracts - Daily Delivery Service Contract to Travel - Continuing Education. b. Transfer $5,000 from Contracts - Daily Delivery Service Contract to Equipment - Electronic Classroom for memory upgrade and scanner. c. Transfer $800 from Fringes - Worker's Comp to Supplies. d. Transfer $2,200 from Contracts - Daily Delivery Service to Supplies. e. Transfer $925 from Fringes (PERS) to Travel. (4) Request a budget transfer in the State Fund (220): a. Transfer $500 from Fringes (Health Insurance) to Other - Memberships - ASAE. b. Transfer $1,140 from Fringes (Health) to Supplies. Ayes: Brown, Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Approval of State Aid Application for FY99/00 | |
Mike Snyder stated that the State budget has passed the House and is being sent to the Senate. It seems likely that CAMLS will receive $380,480 the first year and $388,480 the second year of the biennium, which is $1,877 less than the combined Federal and State funds CAMLS is currently receiving. The Regional Library Systems worked together to propose a loosely conceived formula for dividing the funds among the seven systems. Such things as the number of libraries served, the number of workshops and other services were considered. Don Burrier APPROVED and Andy Venable SECONDED a motion TO APPROVE THE SUBMISSION OF THE STATE AID APPLICATION FOR FY99/00. Ayes: Brown, Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Non-payment of FY98/99 Membership Assessment | |
Chiron Diagnostics and PHS Mt. Sinai Medical Center East have not paid their FY98/99 membership assessment dues even though repeated attempts have been made to request payment. Chiron no longer has a local office and PHS Mt. Sinai has filed for bankruptcy. Mr. Reese of Mt. Sinai wishes to continue as a member. The CAMLS Bylaws states that a member library may be removed from membership for reasons including but not limited to non-payment of fees. Carol Brown MOVED and Eileen Coan SECONDED a motion TO REMOVE CHIRON DIAGNOSTICS AND PHS MT. SINAI MEDICAL CENTER EAST FROM CAMLS FOR NON-PAYMENT OF THEIR FY98/99 MEMBERSHIP ASSESSMENT, EFFECTIVE JULY 1, 1999, IF PAYMENT IS NOT RECEIVED BY JUNE 30, 1999. MEMBERSHIP MAY BE CONTINUED IF PAYMENT IS RECEIVED BY JUNE 30, 1999 AND THAT IT IS UNDERSTOOD BY THE LIBRARY THAT THE PAYMENT IS FOR FY98/99 AND THAT FY99/00 PAYMENT IS DUE JULY 1, 1999. Ayes: Brown, Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, Stepanian, and Venable Nays: None. If it proves necessary to remove Chiron and PHS Mt. Sinai from membership, CAMLS will notify the CAMLS membership. |
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| Payment of Amount over $5,000 | |
Ellen Stepanian MOVED and Andy Venable SECONDED a motion TO APPROVE PAYMENT OF $7,500.02 TO EXECUTIVE CATERERS OF LANDERHAVEN FOR HOSTING THE 1999 SUPPORT STAFF CONFERENCE. Ayes: Brown, Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Committee Reports | |
Donna Perdzock reported that the Membership Assessment Task Force met on May 17. Mary Ellen Powers presented a model for future membership dues. The Task Force will be studying the model and will make a recommendation at the June Board meeting. The Personnel Committee will meet June 15 for Mike Snyder's and Mary Ellen Power's personnel reviews. The Planning Committee had no report. |
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| U.S. Cargo Update | |
Chip Newel has left U.S. Cargo and Becky Atcheson has taken his place. Mike met with her in Columbus, and they discussed a new contract. She plans to attend the June 15 Daily Delivery Service meeting. |
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| CWRU Membership | |
In December of 1997, Case Western Reserve University submitted a letter indicating its intention to withdraw from CAMLS, effective July 1, 1999. However, the library did sign its Letter of Participation indicating they would be a member for FY99/00. In a May 11 communication to Mike, CWRU informed CAMLS that it wishes to withdraw on July 1, 1999. The Board expressed concern that this would set a precedent, and that CAMLS has set rules in place which need to be adhered to in order to maintain credibility. Mike and John Lonsak will meet with Joanne Eustis to explain the situation. Ellen Stepanian MOVED and Andy Venable SECONDED a motion THAT CASE WESTERN RESERVE UNIVERSITY HAS NOT MET THE REQUIRED OBLIGATION TO WITHDRAW FROM CAMLS, EFFECTIVE JULY 1, 1999, AND CAMLS WILL INFORM CWRU OF THEIR RESPONSIBILITY. Ayes: Brown, Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. CAMLS needs to make clearer on the Letter of Participation the procedure for withdrawal. |
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| Creation of a Technology Trainers Committee | |
A Technology Trainers Discussion Group began meeting in November of 1997 to provide a forum for library technology trainers to share ideas, resources, and gain support from a network of peers. The group's unique focus and multi-type library representation makes it the only group of its kind in the state. The Discussion Group wishes to become a CAMLS Committee with the following charge: Don Burrier MOVED and Mary Crehore SECONDED a motion TO CREATE A NEW CAMLS TECHNOLOGY TRAINERS COMMITTEE WITH THE FOLLOWING CHARGE: "It is the purpose of the Technology Trainers Committee to provide a formal structure through which CAMLS area technology trainers can interact to enhance the quality of library patron and staff training by: gathering, organizing and sharing information and resources related to technology training; providing continuing education opportunities; and developing cooperative programs and services in technology training." Ayes: Brown, Burrier, Carver, Coan, Crehore, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Report of the State Library of Ohio Liaison | |
Floyd Dickman reported that the State Library has received 56 LSTA grant applications. The amount of money available will not be enough to fund all of these projects. He reported that there is a freeze on jobs at the State Library. |
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| Continuing Education Director's Report | |
| Terri Pasadyn mentioned that CAMLS has presented 71 programs with approximately 2,065 participants (which is higher than last year) in FY98/99. Many of the workshops closed out and three programs were added - Basic Word, Intermediate Word, and at the request of Shaker Heights Public Library, an OPLIN session on Children's Resources. The latter will be held at SHPL with Susan Hill as the trainer. The contract between OPLIN and OHIONET to subsidize free OPLIN training will no longer exist as of July 1. 1999. Terri thanked the Directors for supporting CAMLS Continuing Education by sending their people to the programs. Terri will be ordering equipment for the Electronic Classroom within the next week. | |