| Call To Order: | |
| The meeting was called to order at 9:34 a.m. by President John Lonsak. In attendance: Christopher Bennett, Art Biagianti, Don Burrier, Molly Carver, Eileen Coan, Mary Crehore, Lisa Johnson, John Lonsak, Donna Perdzock, Ellen Stepanian, and Andrew Venable; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: Carol Brown, Leslie Polott, and Patrick Scanlan. Trish Segal, Branch Manager, welcomed us and distributed fact sheets about the beautiful, new Langston Hughes Branch. She invited everyone for a tour of the Library. Trish was a participant of Library Leadership 2000. | |
| Minutes of Meeting on 9/23/98 | |
| Andy Venable MOVED and Donna Perdzock SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON SEPTEMBER 23, 1998. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. | |
| Review of Clerk-Treasurer's Salary Range | |
The Board went into Executive Session at 9:36 a.m. and came out of Executive Session at 10:01 a.m. Ellen Stepanian MOVED and Art Biagianti SECONDED a motion TO REVISE THE CLERK-TREASURER'S SALARY RANGE TO $27,040 - $36,430, THUS MOVING THE CLERK-TREASURER'S SALARY TO STEP I WITH A NEW HOURLY RATE OF $16.47, EFFECTIVE SEPTEMBER 26, 1998. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| September Financial Report | |
As of September 30, 1998, the balance was $622,392. Mary Ellen Powers reviewed the variances for the First Quarter of CAMLS fiscal year. In general, most of the funds are running close to budget. The exception is Library Services Fund (201 - Federal LSTA), which may have up to $100,000 available for CAMLS programs. This will be discussed later in the meeting. Andy Venable MOVED and Molly Carver SECONDED a motion TO APPROVE THE SEPTEMBER FINANCIAL REPORT. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Fund Transfer | |
Mary Ellen Powers explained that the following transfers refer to leftover LSTA funds that will be moved to the Non-Project Fund. From the total of $37,241 of the unused LSTA (Local/Federal) monies that will be moved to the Non-Project Fund, a refund payment of $18,620.50 will be made to the State Library of Ohio. Andy Venable MOVED and Don Burrier SECONDED a motion TO TRANSFER $21,789 FROM THE GENERAL FUND (101 - LOCAL CASH) TO THE NON-PROJECT FUND. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Fund Transfer | |
Ellen Stepanian MOVED and Mary Crehore SECONDED a motion TO TRANSFER $15,452 FROM LIBRARY SERVICE FUND (201 - FEDERAL) TO THE NON-PROJECT FUND. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Appropriation Transfer | |
Mary Ellen Powers remarked that appropriation transfers refer to a change in the intent. Don Burrier MOVED and Andy Venable SECONDED a motion TO APPROVE AN APPROPRIATION TRANSFER OF $1,000 IN CONTRACTS - LOCAL CONTRIBUTION FUND (210) FROM PERIODICALS TO PAY FOR TRAINING ON THE NEW ASSOCIATION MANAGEMENT SOFTWARE. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Appropriation Transfer | |
Molly Carver MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE FOLLOWING APPROPRIATION TRANSFERS: IN THE GENERAL FUND (101 - LOCAL MATCH) A BUDGET REVISION IN CONTRACTS OF $6,000 FROM CE ACCOMMODATIONS TO TEMPORARY HELP ($3,500) AND NETWORK SERVICES ($2,500); IN THE LIBRARY SERVICES FUND (201 - FEDERAL) A BUDGET TRANSFER OF $2,000 FROM SALARIES (DIRECTOR OF TECHNOLOGY) TO CONTRACTS FOR WEB SITE DEVELOPMENT. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Approval of Payments over $5,000 | |
Andy Venable MOVED and Mary Crehore SECONDED a motion TO PAY $5,340 TO JOE COLLURA FOR COMPUTER TECHNICAL ASSISTANCE: CAMLS WEB SITE ASSISTANCE, SELECTION AND INSTALLATION OF NEW PC'S, AND ASSISTING WITH THE INSTALLATION OF THE NEW ASSOCIATION MANAGEMENT SOFTWARE. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. |
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| Cleveland State University Leadership Academy | |
For the fourth year CAMLS would like to offer a partial scholarship to a CAMLS member to attend the Cleveland State University Leadership Academy for leaders of public and non-profit organizations. The next class begins in November, 1998 and runs through May, 1999. Mike will be accepting applications through October 27, from which he will choose who will receive the $1,200 scholarship. Ellen Stepanian MOVED and Don Burrier SECONDED a motion TO APPROPRIATE $1,200 TO PAY FOR ONE HALF OF THE TUITION FOR A CAMLS MEMBER TO ATTEND THE CLEVELAND STATE UNIVERSITY LEADERSHIP ACADEMY. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. It was suggested that the person who is selected share what was learned with other CAMLS members. |
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| Approval of Membership Assessments for FY99/00 | |
The Finance Committee recommended that increases to the minimum assessments and school assessments be made. Since basing the assessments on the latest total operating expenditures would incur huge increases for member libraries (current assessments are based on 1994 TOE), it was recommended that these members pay the same assessment as last year. $160,000 of local cash is the amount CAMLS would need if CAMLS receives $350,000 from the State. If CAMLS does not receive $350,000 from the State, member assessments would need to be increased for those libraries whose assessments did not increase. CAMLS, of course, will need to look at the budget and make cuts before imposing major increases. Also, the budget draft is assuming that Daily Delivery Service will be picked up by the State. Those libraries who wish this service should set aside monies for Daily Delivery Service for one-half year in case the State does not pick up the system. Don Burrier MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE FOLLOWING CAMLS MEMBERSHIP ASSESSMENT SCHEDULE FOR FY99/00 CONTINGENT UPON RECEIVING $350,000 FROM THE STATE - A MINIMUM LEVEL WOULD INCREASE $50 (FROM $575 TO $625), SCHOOL ASSESSMENT WOULD INCREASE $50 AT EACH LEVEL, MAXIMUM LEVEL WOULD REMAIN THE SAME AT $20,000, REMAINING MEMBERS WOULD PAY THE SAME ASSESSMENT AS LAST YEAR, AND NEW MEMBER ASSESSMENTS WOULD BE BASED ON .00155 OF 1997 TOTAL OPERATING EXPENDITURES. IF CAMLS DOES NOT RECEIVE THE $350,000 FROM THE STATE, PAYMENT FROM MEMBERS PAYING THE SAME ASSESSMENT AS LAST YEAR, EXCLUDING THE MAXIMUM LEVEL (#4 Members), WOULD INCREASE AS FOLLOWS: STATE AID LOCAL CASH LOCAL CASH LOCAL CASH If CAMLS Receives This Level of #4 Members Pay # 4 Members Pay Members Pay State Aid in This % Increase Over This $ Increase Over This Amount in FY99/00 FY98/99 FY98/99 FY99/00 $345,000-$349,999 0% $ -0- $163,615 $340,000-$344,000 5% $ 5,074 $168,689 $320,000-$339,000 10% $10,147 $173,762 $300,000-$319,000 15% $15,221 $178,836 Below $300,000 20% $20,296 $183,911 Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. The Board requested that CAMLS add to the membership participation letter the amount of cuts CAMLS would make if the State aid level is reduced. |
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| Removal of Equipment/Furniture from Inventory | |
Andy Venable MOVED and Lisa Johnson SECONDED a motion TO APPROVE THE REMOVAL OF 4 MONITORS, 5 HARD DRIVES, 5 KEYBOARDS, AND 1 CHAIR FROM THE CAMLS INVENTORY. Ayes: Bennett, Biagianti, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Stepanian, and Venable. Nays: None. CAMLS will post on the CAMLS website and feature in the December issue of the CAMLS News. All items will be offered for sale to the highest bidder. |
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| Committee Reports | |
Donna Perdzock, Chair of the Finance Committee, reported that the Committee met on September 30 to discuss membership assessments. During the next year the Committee plans to review CAMLS financial structure and look at the Reserve Fund. A meeting was set for Monday, November 23, at 3 p.m. in the CAMLS office building. The Personnel Committee met on September 23 as well as prior to the Board meeting to review the Clerk-Treasurer's salary range. The Committee will look at job descriptions for CAMLS staff this year. Molly Carver, Chair of the Planning Committee, reported that the Committee will be meeting with the Children's Services Committee to discuss the LSTA grant application for "Computer Labs for Kids." |
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| Continuing Education Director's Report | |
| Terri Pasadyn reported that the CAMLS web site has had a face lift. New is a set of eight electronic message boards, one for each CAMLS committee. This will enable committee members to share information or follow up on discussions that began at regular meetings. She would like to add needs assessment surveys as well. It is hoped that members will come and use the web site, so comments would be appreciated. Terri has received some training on the PCA association management software. She feels it will be a good tool as far as gathering statistics. For instance, she would like to track former graduates of LL2000 so that CAMLS can better evaluate the program. Planning for spring workshops is going well. Terri mentioned that there are 12 workstations in the Electronic Classroom, and wonders if adding additional workstations would be a good use of CAMLS money. This would allow more people to attend, each would have his own workstation, and it would be more economical. The Board will be invited to visit the Electronic Classroom on January 20 after its Board meeting. | |
| Executive Director's Report | |
| Mike explained that the use of the possible leftover $100,000 must be program related and spent by June 30, 1999. Recommendations will be made at the December, 1998 Board meeting on additions to the Electronic Classroom. Another possible use of the leftover money is to offer a shared database for a one-year period to members. The challenge will be to select a product appropriate for everyone. This, too, will be addressed at the December Board meeting and specific figures presented to the January Advisory Council/Board meetings. The Financial Plan will be discussed at the December Board meeting. Marian Wright Edelman, Executive Director of the Children's Defense Fund, is unable to come to Cleveland for a CAMLS program. CAMLS will continue to work with her on coming another time. CAMLS has named the LL2000 Scholarship Fund the Millie Covey Fry Library Leadership 2000 Scholarship Fund in honor of Millie, who was so instrumental in establishing this program in Ohio. Approximately $500 has been given in scholarship money this year. | |