| Call To Order: | |
| The meeting was called to order at 12:36 p.m. by President-Elect John Lonsak. In attendance: Betsey Belkin, John Biros, Carol Brown, Don Burrier, Molly Carver, Laura Holland, Lisa Johnson, John Lonsak, Donna Perdzock, and Andrew Venable; Associate Member: David Jennings; CAMLS Staff: Mike Snyder, Mary Ellen Powers, and Beth Listerman; Guests: Mary Crehore, GRA. Absent: Art Biagianti, Pat Scanlan, Jean Toombs. | |
| Minutes of Meeting on 5/27/98 | |
| Andrew Venable MOVED and Don Burrier SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON MAY 27, 1998. Ayes: Belkin, Biros, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. | |
| Progress Report on the Workers Compensation Issue | |
Mike responded to the issue of who pays Workers Compensation when CAMLS contracts with vendors such as workshop speakers. He had met with Carol Shockley, the Cuyahoga County Prosecutor, and she reported back on May 28 that since the CAMLS membership extends beyond Cuyahoga County and consists of non-public entities, the County Prosecutor's office cannot represent CAMLS. |
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| May Financial Report | |
As of May 31, 1998, the ending balance was $490,033. Carol Brown MOVED and Dave Jennings SECONDED a motion TO APPROVE THE MAY FINANCIAL REPORT. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| Payments over $5,000 | |
Laura Holland MOVED and John Biros SECONDED a motion TO APPROVE PAYMENT OF $6,500 TO PRACTICAL CONCEPTS FOR ASSOCIATION MANAGEMENT SOFTWARE. Andrew Venable MOVED and Don Burrier SECONDED a motion TO APPROVE PAYMENT OF $13,148.63 TO EXECUTIVE CATERERS FOR THE ANNUAL MEETING AND SUPPORT STAFF CONFERENCE. Andrew Venable MOVED and Laura Holland SECONDED a motion TO APPROVE PAYMENT OF $7,755 TO BUSINESS SMART ONE FOR EQUIPMENT FOR THE ELECTRONIC CLASSROOM. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| Non-Project Budget for FY98/99 | |
Mary Ellen Powers presented the Non-Project Budget proposal for FY98/99 with revenue of $102,000, expenditures of $77,500 and $29,500 added to the CAMLS Reserve. Andrew Venable MOVED and Donna Perdzock SECONDED a motion TO APPROVE THE NON-PROJECT BUDGET PROPOSAL FOR FY98/99. Ayes: Belkin, Biros, Brown Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| State Appropriation Transfers | |
Mary Ellen Powers requested transfers in the State Fund (220), $2,841.87 of which will be used for the printing of the Subject Locator Catalog. Don Burrier MOVED and Laura Holland SECONDED a motion TO APPROVE THE FOLLOWING TRANSFERS IN THE STATE FUND (220): $611.06 FROM TRAVEL TO CE DIRECTOR SEARCH; $35.00 FROM TRAVEL TO MEMBERSHIP; $419.47 FROM TRAVEL TO PRINTING; $819.92 FROM CONTRACTS TO PRINTING; $1,337.77 FROM OTHER TO PRINTING; AND $264.71 FROM PERIODICALS TO PRINTING. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. One Subject Locator Catalog will be sent to each CAMLS library; if the library wishes additional copies, CAMLS will print more copies during the next fiscal year. |
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| Fund Transfer | |
Don Burrier MOVED and Betsey Belkin SECONDED a motion TO APPROVE THE TRANSFER OF $25,332 OF REVENUE NOT APPROPRIATED TO THE NON- PROJECT FUND (LOCAL ASSESSMENT - UNMATCHED). Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| CAMLS Contracts with CHSL, CSU and CCPL | |
Andrew Venable MOVED and Don Burrier SECONDED a motion TO APPROVE THE FOLLOWING CONTRACTS FOR THE PERIOD JULY 1, 1998 - JUNE 30, 1999: WITH CLEVELAND HEALTH SCIENCES LIBRARY FOR JOURNAL ARTICLE PHOTOCOPY SERVICE AT $7.00/ARTICLE; WITH CLEVELAND STATE UNIVERSITY FOR JOURNAL ARTICLE PHOTOCOPY SERVICE AT $7.50/ARTICLE; AND WITH CUYAHOGA COUNTY PUBLIC LIBRARY FOR OCLC SEARCHING AT $3.25/REQUEST. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| CAMLS Contract with U.S. Cargo | |
Mike Snyder reviewed the contract and attachment between CAMLS and U.S. Cargo for Daily Delivery Service. Discussion ensued as to possible fuel surcharge assessments; if a surcharge is assessed, is a policy needed to handle any increase in cost? Mike will obtain clarification on this issue. Don Burrier MOVED and Andrew Venable SECONDED a motion TO APPROVE THE CONTRACT BETWEEN CAMLS AND U.S. CARGO AND COURIER SERVICE, INC. FOR DAILY DELIVERY SERVICE FOR THE PERIOD JULY 1, 1998 - JUNE 30, 1999 FOR $7.50/STOP, WITH THE PROVISO THAT THE PARTICULARS OF THE SURCHARGE BE NEGOTIATED. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| Report of the CAMLS Personnel Committee | |
An Executive Session was called at 1:22 p.m. The Executive Session ended at 1:40 p.m. Andrew Venable MOVED and Lisa Johnson SECONDED a motion TO APPROVE THE FOLLOWING RECOMMENDATIONS OF THE CAMLS PERSONNEL COMMITTEE: TO APPROVE STEP INCREASES; TO APPROVE ONE-TIME CASH PAYMENTS TO ACHIEVE A 3% PAYMENT TO EACH EMPLOYEE; AND TO APPROVE MERIT STIPENDS. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. A detail is attached to the minutes. |
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| Nomination of Board Officers | |
Laura Holland MOVED and Don Burrier SECONDED a motion TO APPROVE THE NOMINATION OF DONNA PERDZOCK AS VICE PRESIDENT- PRESIDENT ELECT AND CAROL BROWN AS SECRETARY OF THE CAMLS BOARD OF TRUSTEES FOR FY1998/99. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| Continuing Education Director Progress Report | |
Mike Snyder reported that the position for CE Director will be readvertised in the upcoming Sunday Plain Dealer and Columbus Dispatcher. Five candidates have been interviewed and a couple are good possibilities. It is hoped that a recommendation can be made at the July Board meeting. |
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| CAMLS Union List of Periodical Holdings | |
Since printing the CULPH last summer, CAMLS has sold only a few copies of this four-volume resource and has remaining an inventory of about 50 sets. By reducing the price, the CULPH could be sold at a more reasonable rate to potential users. Carol Brown MOVED and Donna Perdzock SECONDED a motion TO APPROVE THE SALE OF THE REMAINING COPIES OF CULPH AT $50.00 PER SET. Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Perdzock, and Venable. Nays: None. |
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| Committee Reports | |
John Lonsak reported that new chairs will be appointed for the Finance, Personnel, and Planning Committees. If anyone is interested in serving on one of these Committees, let John know. The Finance Committee will be meeting in July. |
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| Library Leadership 2000 | |
Mary Crehore, GRA, requested a moment to talk to the Board about the selection process for Library Leadership 2000. She served as the Chair for the 1998 LL2000 Selection Committee. The committee took the charge seriously but had some concerns about the process. The Board appreciated the input and felt the guidelines to the selection process needed to be reviewed the next time. A written statement was submitted. |
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| Continuing Education Director's Report | |
| Mike Snyder reported that the Continuing Education Catalog is almost ready to go to the printers. | |
| Executive Director's Report | |
| On June 16, Mike Snyder made a site visit to Hawken School, a CLEVNET member, who has expressed interest in joining CAMLS. On June 12, he conducted two Orientation Sessions for CAMLS new members, MILAN, and WELL. Mike attended an Open House at Cuyahoga Community College Technology Learning Center on June 5. He attended a State Library of Ohio meeting in Columbus about the Himmel-Wilson report on June 10. Delivery Service Matters Mike reported that he has sought legal counsel in regard to Pony Express' breach of contract. Pony Express stated they would no longer pick up totes over 50 lb. and would pick up no more than 30 totes/day. Mr. Keith Belkin, legal counsel, sent a letter to Pony Express, and to this date, there has been no response. The last delivery for Pony Express will be Friday, June 26. Mike will be contacting Pony Express to make sure that all deliveries in the "pipeline" are made and no items are left hanging. Mike reported that during the Executive Session, he called U.S. Cargo in regard to the surcharge issue mentioned earlier. U.S. Cargo reported that they had had only one fuel surcharge in the last 10 years. Mike will write in the contract that a 30-day advance notice is needed and that no more than 10% of the fuel charge will be assessed. The U.S. Cargo representative also told Mike to feel free to call references about this. Mike reviewed the findings of the Himmel-Wilson preliminary report done for the State Library of Ohio to study the Regional Library Systems in Ohio. The initial recommendations were positive for Regional Library Systems. Mike distributed gifts to retiring Board members expressing thanks for their hard work. | |