| Call To Order: | |
| The meeting was called to order at 12:50 p.m. by President Jean Toombs. In attendance: Betsey Belkin, Carol Brown, Don Burrier, Molly Carver, Laura Holland, Lisa Johnson, John Lonsak, Donna Perdzock, and Jean Toombs; Associate Member: David Jennings; CAMLS Staff: Mike Snyder, Mary Ellen Powers, and Beth Listerman; Guests: Floyd Dickman, SLO, and Gretchen Hallerberg, CCF Absent: Art Biagianti, John Biros, Patrick Scanlan, and Andy Venable. Jean welcomed Donna Perdzock, who is filling Pam Hickman-Stevenson's position on the Board. | |
| Minutes of Meeting on 2/18/98 | |
| Carol Brown MOVED and John Lonsak SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON FEBRUARY 18, 1998. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, and Toombs Nays: None | |
| Task Force Report on Umbrella Membership | |
This Task Force, which included Carol Brown, CNG, Chair; Gretchen Hallerberg, CCF; Ginger Saha, CHSL; Holly Carroll, WEPL; Margaret Vara, BAYER; and Jean Toombs, CIM, met once to clarify membership for entities that may have more than one library or for entities that are going through mergers, etc. The recommendation is basically the same as applied to hospitals in a former recommendation approved by the Board. Libraries within one institution, or whose institutions share a common Board of Trustees, may join as one Member. Laura Holland MOVED and Don Burrier SECONDED a motion TO APPROVE THE RECOMMENDATIONS OF THE UMBRELLA MEMBERSHIP POLICY AS PRESENTED. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None The recommendation will require a change in the Bylaws. The revision will be mailed to the Advisory Council 30 days before the Annual Meeting on May 27, 1998. |
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| February Financial Report | |
The ending balance as of February 28, 1998, was $486,347. It was a quiet month. John Lonsak MOVED and Don Burrier SECONDED a motion TO APPROVE THE FEBRUARY FINANCIAL REPORTS. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| March Financial Report | |
Mary Ellen Powers reviewed the Quarterly Financial Narrative explaining any variances. With 3/4 of the fiscal year remaining, 31.9% of the funds remains to be encumbered. As of March 31, 1998, the ending balance was $504,443. Expenditures for the YA Summer Reading Program were made in March. Don Burrier MOVED and Donna Perdzock SECONDED a motion TO APPROVE THE MARCH FINANCIAL REPORTS. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Advanced Library Leadership 2000 Fund | |
Carol Brown MOVED and Laura Holland SECONDED a motion TO APPROVE A NEW FUND (603) FOR THE ADVANCED LIBRARY LEADERSHIP 2000 INSTITUTE. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs. Nays: None |
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| Advanced Library Leadership 2000 Budget | |
Lisa Johnson MOVED and Laura Holland SECONDED a motion TO APPROVE THE BUDGET FOR ADVANCED LIBRARY LEADERSHIP 2000 INSTITUTE (603) TO BE HELD IN SEPTEMBER, 1998. Ayes: Belkin, Brown Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Advanced Library Leadership 2000 Revenue | |
Carryover funds from the previous LL2000 will be used for the Advanced LL2000. It will be necessary to review the sponsorship of LL2000 and the Advanced LL2000 in the future. Forty- five applications were received for LL2000, and more than 30 can be accepted for the Advanced LL2000 Institute. Dave Junnings MOVED and Laura Holland SECONDED a motion TO APPROVE ESTIMATED REVENUES FOR ADVANCED LIBRARY LEADERSHIP 2000 INSTITUTE (603). Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Approval of Expenditures over $5,000 | |
John Lonsak MOVED and Betsey Belkin SECONDED a motion TO APPROVE THE FOLLOWING EXPENDITURES OVER $5,000: AN ESTIMATED $10,000 TO EXECUTIVE CATERERS FOR THE TW0-DAY SUPPORT STAFF CONFERENCE; $5,056.72 TO WKB/TOWER EAST FOR RENT DURING FEBRUARY, MARCH, AND PART OF JANUARY; $5,100 TO MAUREEN SULLIVAN FOR THE THREE-DAY LEADER'S ROLE IN PLANNING WORKSHOP; AND $16,000 TO SHANNON- SCHREIBER FOR LIBRARY LEADERSHIP 2000 ($13,500) AND THE ADVANCED LIBRARY LEADERSHIP 2000 INSTITUTE ($2,500). Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Reappropriation of $2,000 | |
Don Burrier MOVED and Laura Holland SECONDED a motion TO APPROVE A REAPPROPRIATION OF AN ADDITIONAL $2,000 FOR MISCELLANEOUS ITEMS (TO COVER BOARD LUNCHES, MEETING REFRESHMENTS, ETC.) IN THE NON- PROJECT FUND. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Transfers/Revisions | |
Mary Ellen Powers explained that due to the absence of a CE Director and Assistant Director of Technology, money needs to be transferred. Carol Brown MOVED and Don Burrier SECONDED a motion TO APPROVE THE FOLLOWING TRANSFERS/REVISIONS: IN LOCAL FUND 101, A BUDGET REVISION FOR $3,965 IN THE SALARIES CATEGORY - $3,575 FOR CLERK-TREASURER AND $390 FOR PROGRAM COORDINATOR; IN LOCAL FUND 101, A BUDGET REVISION OF $3,000 IN THE CONTRACTS CATEGORY TO COVER WORKSHOP FACILITIES EXPENSES; IN LOCAL FUND 101, A $5,000 BUDGET TRANSFER FOR EQUIPMENT FOR THE ELECTRONIC CLASSROOM FROM CONTRACTS - CONSULTANTS; IN FUND 201, A BUDGET REVISION OF $3,600 FROM SALARIES - ASSISTANT DIRECTOR OF TECHNOLOGY TO SALARIES - PROGRAM COORDINATOR; IN FUND 201 A BUDGET TRANSFER OF $5,000 FROM CONTRACTS TO SUPPLIES FOR THE PURCHASE OF DELIVERY SUPPLIES; IN FUND 201 A BUDGET TRANSFER OF $3,000 FROM FRINGES ($1,456 FROM PERS AND $1,544 FROM WORKERS COMP.) TO CONTRACTS - CONSULTANTS TO COVER THE COST OF THE SECURITY SYMPOSIUM; IN FUND 220, A BUDGET REVISION OF $700 IN THE OTHER CATEGORY FOR COMMUNICATION AND MEMBERSHIP EXPENSES; AND IN FUND 220 A BUDGET TRANSFER OF $5,500 FROM EQUIPMENT TO CONTRACTS FOR LL2000 ADVANCED LIBRARY LEADERSHIP INSTITUTE. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Author/Illustrator Mentoring Project Fiscal Agent | |
The Task Force for the Author/Illustrator Mentoring Project has asked if CAMLS will serve as the fiscal agent, which would amount to a 4% administrative fee for CAMLS. It was mentioned that funding may be coming from different sources, and the Board wanted clarification as to the role of the fiscal agent and how many hours it would mean for CAMLS. John Lonsak MOVED and Carol Brown SECONDED a motion TO TABLE THE MOTION TO AUTHORIZE CAMLS TO SERVE AS THE FISCAL AGENT FOR THE AUTHOR/ILLUSTRATOR MENTORING PROJECT UNTIL CAMLS RECEIVES FURTHER INFORMATION AS TO ITS RESPONSIBILITIES. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| LSTA Grant "Raising Children: Literature Begins at Birth" | |
This project which was to be a joint effort with NOLA, MOLO, and NORWELD to develop a continuing education activity never got off the ground. There simply was not the time to write the grant by May 1. |
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| Change in Membership Status | |
Don Burrier MOVED and Laura Holland SECONDED a motion TO APPROVE THE REQUEST OF RITTER PUBLIC LIBRARY TO CHANGE ITS CAMLS MEMBERSHIP STATUS FROM ASSOCIATE TO VOTING MEMBER, EFFECTIVE JULY 1, 1998. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None |
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| Report of the Task Force on CAMLS Technology Issues | |
A Task Force comprising of Board President Jean Toombs, Personnel Committee Chair Laura Holland, Finance Committee Chair John Lonsak, and Mike Snyder met to examine the technology needs in the CAMLS office. Mike Snyder recommended to the Task Force not to fill the position of the Assistant Director for Technology, and to have the Program Coordinator Elaine Terman fill some specific technology needs in the CAMLS office. Her hours would be increased from 32 to 40, and her job description must be revised. Dave Jennings MOVED and John Lonsak SECONDED a motion TO ACCEPT THE RECOMMENDATION OF THE EXECUTIVE DIRECTOR NOT TO FILL THE POSITION OF THE ASSISTANT DIRECTOR FOR TECHNOLOGY AND TO ACCEPT THE REVISED JOB DESCRIPTION, WITH MINOR CHANGES, FOR THE PROGRAM COORDINATOR, EFFECTIVE IMMEDIATELY. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None A proposal for a salary adjustment to reflect the additional duties for the Program Coordinator's position will be presented at the May 27 Board meeting. |
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| New CAMLS Member | |
Dave Jennings MOVED and Laura Holland SECONDED a motion TO ACCEPT THE MEMBERSHIP APPLICATION OF MILAN-BERLIN TOWNSHIP PUBLIC LIBRARIES AS A VOTING MEMBER, EFFECTIVE JULY 1, 1998, CONTINGENT UPON THEIR PAYING THE FEDERAL MATCH. Ayes: Belkin, Brown, Burrier, Carver, Holland, Johnson, Lonsak, Perdzock, and Toombs Nays: None MILAN is a CLEVNET library and will participate in the Delivery Service. |
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| Finance Committee Report | |
John Lonsak reported that the Finance Committee will meet on May 6. |
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| Personnel Committee Report | |
Laura Holland reported that staff evaluations will be held in June and salary increased determined thereafter. |
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| Planning Committee Report | |
A newly formed Planning Committee will meet during the summer to discuss the results of the Focus Groups. |
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| Report of The State Library of Ohio Liaison | |
Floyd Dickman reported that Mike Snyder did well in his presentation defending the CAMLS grant application to the State Library's Board on April 14. A preliminary report on the Regional Library Systems will be forthcoming. Everyone has a chance to send a testimonial if they were unable to attend one of the Himmel focus group sessions. The Himmel-Wilson document will be going to the State legislature so everyone's input is important. |
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| Calendar | |
The Executive Director made field visits to Elyria Public, Lorain Public, and Oberlin Public Libraries on February 13, Willowick Public and Wickliffe Public Libraries on March 13, Wellington Public Library on March 14, and Avon Lake Public and Cleveland State on March 31. The ED conducted an Orientation Session for Cuyahoga County Board of Mental Retardation on February 27. ED attended the dedication of the new Langston Hughes Branch of the Cleveland Public Library on March 1 and the Farewell Reception for Michael Garrison at the Rocky River Public Library on March 6. |
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| Announcements | |
Jean Toombs announced that she; Greg Reese, ECPL; Ken Cromer, LOR; and Laura Holland, MB will serve on the Nominating Committee to select five new Board members. This slate will be sent to the Advisory Council 30 days before the Annual Meeting. |
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| Continuing Education Director's Report | |
| Lou Ann Kibler resigned as the Continuing Education Director on Friday, April 10. In reviewing this job description, it was suggested to add continuing education training or staff development as part of the qualifications. Interest was expressed in having a person with an MLS fill the position. Mike will be posting the position on various listservs, and he hopes to make a recommendation to the Board on May 27. | |