| Call To Order: | |
| The meeting was called to order at 9:37 a.m. by President Donna Perdzock. In attendance: Carol Brown, Don Burrier, Eileen Coan, Mary Crehore, Vickie Hartzell, Donna Perdzock, Ellen Stepanian, and Andrew Venable; CAMLS Staff: Mike Snyder, Elaine Terman, Mary Ellen Powers, and Beth Listerman. Absent: Art Biagianti, Chris Bennett, Gorman Duffett, Leslie Polott, Cristine Rom, and Karen Tschudy. | |
| Minutes of Meeting on | |
| Minutes of Meeting October 13, 1999 | |
Andy Venable MOVED and Carol Brown SECONDED a motion TO APPROVE THE MINUTES WITH CORRECTIONS OF THE CAMLS BOARD OF TRUSTEES' MEETING ON OCTOBER 13, 1999. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. |
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| October Financial Report | |
Due to the new accounting system, Mary Ellen was not able to close the month and, therefore, the Revenue and Expenditure Report was not distributed. Mary Crehore MOVED and Don Burrier SECONDED a motion TO APPROVE THE OCTOBER FINANCIAL REPORT. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. |
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| LSTA Budget Transfer | |
A budget transfer for the "Access Plus" LSTA Project will be brought to the Board at a later date. It is not necessary to make the transfer at this time. |
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| Payments over $5,000 | |
CAMLS has contracted with Jean Sylak and Gretchen Hamman of HandS Educational Consultants for professional assistance with the "Access Plus" LSTA Project. Vickie Hartzell MOVED and Don Burrier SECONDED a motion TO APPROVE THE PAYMENT OF $16,971, TO BE PAID IN QUARTERLY PAYMENTS, TO HANDS EDUCATIONAL CONSULTANTS FOR SERVING AS PROJECT COORDINATORS OF THE LSTA PROJECT, "ACCESS PLUS: PARTNERSHIPS FOR PROFICIENCY." Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. Payments over $5,000 will be necessary for the purchase of hardware and software in the LSTA "Access Plus" project. Andrew Venable MOVED and Mary Crehore SECONDED a motion TO APPROVE THE FOLLOWING PAYMENTS OVER $5,000: FOR HARDWARE, TO B&G ELECTRONICS - $5,452.00, TO BUSINESS SMARTS, INC. - $90,396.00, AND TO MIDWEST MICRO - $14,140.00; FOR SOFTWARE/PRINT/VIDEO, TO ENGLEFIELD & ARNOLD - $22,304.75, TO PHOTONICS GRAPHICS - $15,129.20, AND TO PEARSON PUBLISHING - $5,840.40. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. As part of the state aid program for FY99/00 and FY00/01, CAMLS and the other six chartered Regional Library Systems have agreed to develop a proficiency project for libraries of all types that would be presented throughout the state. The purpose of this project is to assist libraries in meeting the needs of students taking the Ohio Proficiency Tests for the 4th, 6th, and 9th grades. The stateside initiative will not include the purchase of hardware or software but will include 8-10 workshops throughout the state, website development, etc. CAMLS will be taking a leadership role in this project based on experience with its own LSTA "Access Plus" project. Andrew Venable MOVED and Mary Crehore SECONDED a motion TO PAY $5,000 TO THE GREATER CINCINNATI LIBRARY CONSORTIUM, WHO WILL SERVE AS ADMINISTRATOR, FOR SUPPORT OF THE REGIONAL LIBRARY SYSTEMS "PARTNERS IN PROFICIENCY" PROJECT. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. |
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| Hosting Workshop Fiscal Policy | |
At its meeting on October 13, the Finance Committee endorsed a draft policy proposed by Terri Pasadyn that represents a tangible "thank you" to those member libraries that host CAMLS workshops within their buildings. Host libraries are often called upon to assist with setting up electronic equipment, not to mention the custodial requirements. This policy excludes Electronic Classroom workshops. Andrew Venable MOVED and Ellen Stepanian SECONDED a motion TO APPROVE A FISCAL POLICY, EFFECTIVE JULY 1, 2000, IN WHICH CAMLS WILL PERMIT ONE STAFF MEMBER FROM A LIBRARY THAT HOSTS A CAMLS WORKSHOP TO ATTEND THAT WORKSHOP FREE OF CHARGE. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. |
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| Furniture/Equipment Surplus List | |
Vickie Hartzell MOVED and Carol Brown SECONDED a motion TO APPROVE SELLING, OR DISPOSING OF THE FOLLOWING SURPLUS ITEMS: 1 OKIDATA PRINTER, 1 DESKJET PRINTER, 2 FOUR-DRAWER FILE CABINET, 1 COMPUTER MONITOR, 1 CREDENZA, AND 2 TECMAR TAPE DRIVES. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. |
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| Kent State University School of Library Science | |
Concern has been expressed regarding changes at Kent State University's School of Library Science. Former Director Danny Wallace is currently heading up the distance education program, and the new Acting Director is Rick Rubin. The school is the only one in Ohio and is seemingly a strong part of the University. The CAMLS Board felt that perhaps more focus should be on the students as well as the caliber of the classes, but the situation does not seem to reflect a school in trouble. |
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| LSTA Funding for Library Leadership 2000 | |
Planning has begun for the next LL2000 Institute to be held on September 10-15, 2000, at the Inn at Honey Run. CAMLS has been awarded $4,800 from the State Library to help with costs associated with the Library Leadership 2000 Institute. Ellen Stepanian MOVED and Andy Venable SECONDED a motion TO ACCEPT THE TERMS OF THE AGREEMENT WITH THE STATE LIBRARY OF OHIO FOR THE LSTA GRANT IN THE AMOUNT OF $4,800. Ayes: Brown, Burrier, Coan, Crehore, Hartzell, Perdzock, Stepanian and Venable. Nays: none. Abstentions: None. A budget for LL2000 will be presented to the Board for approval at its meeting on December 15. |
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| Committee Reports | |
Finance Committee - Mary Crehore reported that the Finance Committee met on October 13 and will meet again on November 22 to review the first draft of the budget. At its October 13 meeting, the committee reviewed the functions of the Finance Committee and discussed the Hosting Workshop Fiscal Policy. Mary reported that the Finance Committee had a lengthy discussion about a proposal from LNOCA. At the present time school librarians, many of whom do not have an MLS, are not getting the training needed. LNOCA is interested in collaborating with CAMLS in some capacity for training purposes. They are not asking for the full benefits of membership in CAMLS. Terri has talked with various people and looked into different options. This could be a beneficial collaborative project that the State Library would look at favorably, and it could be a real opportunity for CAMLS. Concern was mentioned that new programs specifically for school librarians would need to be developed. Also noted was the fact that schools are backing away from their school media centers. It was mentioned that schools might partner with public libraries to provide the necessary training. CAMLS will continue to look into some level of cooperation, and the Board will have an opportunity for further review and comment. Personnel Committee - no report. Planning Committee - Eileen Coan reported that the Planning Committee will meet following the Board meeting to look at the Strategic Plan. Bylaws Committee - CAMLS is in the process of surveying the Academic Libraries concerning the number of academic library seats on the CAMLS Board of Trustees. A compilation will be presented at the December Board meeting. |
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| Continuing Education Director's Report | |
Elaine Terman reported that CAMLS fall workshops are winding down. On November 8 CAMLS sponsored for the first time a Paraprofessional Luncheon and Roundtable at which Connie Van Fleet of the Kent State University School of Library Science, who was once a paraprofessional herself, led the discussion. The participants were enthusiastic and are interested in pursuing cohesive programming and a listserv or chat group. Elaine mentioned that Diane Kovacs was the presenter for a three-day, hands-on workshop, Designing & Implementing Web-based Training in Libraries. CAMLS is the first CE provider in the State to offer this type of program which stemmed from conversations between Diane Kovacs and Elaine. One-half of the attendees were academic librarians. The Opportunities for Private Support for Your Library Workshop is being presented by Susan Golden today. Planning for spring workshops has begun, and staff will be compiling the results of a needs assessment survey recently distributed. Elaine mentioned CAMLS committee meetings, which are free and open to any CAMLS member. The calendar is on the website. For instance, the December Reference Services Committee Meeting will have a program with Dr. Greg Byerly discussing the Future of Print in a Changing, Hi-Tech World to be held at Kent State University. The Children's Services Committee Meeting will have a panel discussion to include library staff and police officers on Behavior and Security with a focus on after school. At the end of October Elaine and Terri attended a Library Learning Collaborative with OhioLINK, the Regionals, etc. with the charge to avoid duplication of efforts in providing training throughout Ohio. A CE Mall whereby all CE registration/publicity activities would be centralized is being proposed. Elaine will serve on a committee to determine content/curriculum; Terri will serve on a committee to create a central registration point. |
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| Executive Director's Report | |
Mike reported that the Marian Wright Edelman program at the Shaker Middle School on November 10 was wonderful. CAMLS is currently coordinating a statewide Group Discount purchase of the New Grove Dictionary of Music and Musicians, 2nd Edition. CAMLS is also participating in a Group Purchasing program for Microsoft software licensing agreements. A survey has been distributed to eligible libraries. |
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| Announcements | |
Mary Ellen Powers reported that the State Auditors have finished the audit and the Post Audit meeting will be either December 6 or 7. The Board will be notified. Eileen Coan reported that she has accepted a position at The Gathering Place Resource Center, which serves persons touched by cancer. The focus is on mental health, networking, support groups, classes, etc. The Gathering Place will be applying for CAMLS membership. Andy Venable reported that he will be directing the third Annual Staff Concert on December 10 at 12 noon in the Louis Stokes Auditorium of Cleveland Public Library. Both CPL and CCPL have relationships with schools. CPL had a library card signup through the schools, a win-win situation for both the schools and CPL. CCPL has initiated a Contract to Read, a school/library collaboration, which encourages family reading. |
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| Adjourn | |
| Andy Venable MOVED and Mary Crehore SECONDED a motion TO ADJOURN THE MEETING AT 11:55 A.M. | |