| Call To Order: | |
| The meeting was called to order at 12:48 p.m. by President Donna Perdzock. Lisa Stevens from the Cuyahoga County Board of Mental Retardation was welcomed to be Board. In attendance: Art Biagianti, Carol Brown, Don Burrier, Mary Crehore, Gorman Duffett, Vickie Hartzell, Donna Perdzock, Cristine Rom, Ellen Stepanian, Lisa Stevens, Karen Tschudy, and Andrew Venable; SLO Liaison: Jay Burton; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: Chris Bennett and Leslie Polott. | |
| Minutes of Meeting on | |
| Minutes of Meeting December 15, 1999 | |
Ellen Stepanian MOVED and Cristine Rom SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON DECEMBER 15, 1999. Ayes: Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Contract Proposal for the Lakeshore Northeast Ohio Computer Association (LNOCA) | |
Terri Pasadyn addressed the Advisory Council's concern that LNOCA's members will close out workshops for CAMLS members. The needs for LNOCA members center on technology and library skills training, which CAMLS can specifically provide to LNOCA as needed. She did not think school media people were interested in the so-called "soft" program offerings. The contract states the training agreement is for K-12 schools automated through LNOCA (DRA/multiLIS schools only). It was felt that clarification was needed as to who is eligible under the training agreement. The wording in the contract for limited membership fee should be changed to affiliation fee. Andy Venable MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE CONTRACT WITH CORRECTIONS AND CLARIFICATION BETWEEN CAMLS AND LNOCA FOR THE PERIOD JANUARY 30, 2000 - JUNE 30, 2001. Ayes: Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| CAMLS Bylaws Revisions | |
The Bylaws Committee comprising of Cristine Rom, Chair, Betsey Belkin, and Karen Tschudy recommend various changes to the CAMLS Bylaws. Cristine highlighted the more significant revisions. Associate Memberships will be limited to those who are members of another Regional Library System. To address late payment of membership dues, payments received between September 1-30 will be assessed a finance charge of 5%; payments received between October 1-31 will be assessed 10%; then the matter will be addressed by the Board. A change in the composition of the Board was recommended: representation for libraries with over 1,000,000 volumes would increase to 3 from 2 libraries; and the number of academic library seats would be reduced to 2 from 3. Other changes were mainly for clarification. Vickie Hartzell MOVED and Carol Brown SECONDED a motion TO GIVE PRELIMINARY APPROVAL OF THE REVISIONS TO THE CAMLS BYLAWS AS RECOMMENDED BY THE BYLAWS COMMITTEE. Ayes: Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. The revised Bylaws will go to the Advisory Council 30 days prior to the March 16 meeting and then it will be approved by the Board. |
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| December Financial Report | |
The cash balance as of December 31, 1999, was $860,999. Since the fiscal year is 50% completed, Mary Ellen Powers explained unencumbered variances. In Contracts, money will be needed for workshop speakers and she will be requesting a transfer in February. Most of the activity in the Non-Project account will come in the 4th quarter. The LSTA Proficiency Project will be fully expended by March, 2000. Andy Venable MOVED and Mary Crehore SECONDED a motion TO APPROVE THE DECEMBER FINANCIAL REPORT. Ayes: Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| CAMLS Audit Report | |
The FY98/99 audit received an unqualified opinion, which is the highest opinion. Two recommendations were made. The first was to establish an audit committee, a recommendation the auditors have been suggesting for several years. The second refers to a new compliance with the budgetary requirements of the Ohio Rev. Code regardless whether taxes are levied or bonds are issued. Every agency must report beginning FY2000. Andy Venable commended Mary Ellen Powers for an excellent audit. |
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| CAMLS New Member | |
Mary Crehore MOVED and Vickie Hartzell SECONDED a motion TO APPROVE THE MEMBERSHIP OF THE GATHERING PLACE, EFFECTIVE JULY 1, 2000. Ayes: Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| The Mentoring Project | |
Ellen Stepanian talked about a grant proposal for The Mentoring Project - A Collaboration of Cultural Institutions Fostering Publishing Opportunities for Writers and Illustrators of Color. This project would encourage minorities in the illustration and writing of children's books by putting them in contact with publishers and other contacts. A proposed workshop will be held either in the fall of 2000 or the spring of 2001. Virginia Hamilton and Arnold Adoff have agreed to serve as honorary co-chairpersons. Ellen has approached CAMLS to serve as the fiscal agent for which it would receive an administrative fee of 4% of the project cost. This would be an innovative service to the community for CAMLS. Andy Venable MOVED and Karen Tschudy SECONDED a motion TO AUTHORIZE CAMLS TO SERVE AS THE FISCAL AGENT FOR THE MENTORING PROJECT. Ayes: Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Committee Reports | |
Finance Committee - The Finance Committee will be meeting on Monday, January 24 to review the second draft of the budget. Personnel Committee - Art Biagianti reported that the Personnel Committee met January 10, 2000, to review the Gortz Report and job descriptions. After further work, these job descriptions will be reviewed by the Board at its February meeting. The Committee will meet on January 25 to review the goals and objectives for the Executive Director and Clerk-Treasurer. Planning Committee - The Planning Committee will meet on January 24 to review the Strategic Plan. Bylaws Committee - Reported previously. |
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| Continuing Education Director's Report | |
Terri Pasadyn had given a comprehensive report at the Advisory Council. |
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| Executive Director's Report | |
At a field visit to Sandusky Library, Mike Snyder heard about the efforts of the Proficiency Committee there to reach out to the community. PCs have been placed in the Boys Club, and reading tutors have been brought in. Terri Estel at Sandusky is heading up this effort. Mike also made a field visit to Global Issues Resource Center. He will be serving on the Advisory Board of GIRC. Four libraries have met the 18-month statutory requirement and have indicated that they will withdraw from CAMLS, effective July 1, 2000: Case Western Reserve University, CWRU-SASS, Lorain Correctional Institution, and University Hospitals. |
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| Report of the State Library of Ohio Liaison | |
Jay Burton introduced himself. He is the Manager of Library Programming and Development and has been at the State Library for five years. The State Library has been conducting Open Forums to determine what the SLO can do for its customers. Attendance and feedback have been excellent, and a formal report will be forthcoming in the next few weeks. The State Library will continue to post on Winslo what is going on at the State Library. There are a couple of positions open at the State Library with the departure of Floyd Dickman and Kip Ryan. Seventy-nine mini-grants are being reviewed. The Summer Reading Program is gearing up. The relocation of the State Library to just outside downtown Columbus may be approved shortly. Jay will be the liaison to CAMLS most of the time, and he will see that someone from the State Library attends the CAMLS meetings. |
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| Adjourn | |
| Andy Venable MOVED and Lisa Stevens SECONDED a motion TO ADJOURN THE MEETING AT 2:04 P.M. | |