| Call To Order: | |
| The meeting was called to order at 9:33 a.m. by President Donna Perdzock. In attendance: Chris Bennett, Art Biagianti, Carol Brown, Don Burrier, Mary Crehore, Gorman Duffett, Vickie Hartzell, Donna Perdzock, Ellen Stepanian, Lisa Stevens, Karen Tschudy, and Andrew Venable; Associate Member: Leslie Polott; CAMLS Staff: Mike Snyder, Terri Pasadyn, Elaine Terman, Mary Ellen Powers, and Beth Listerman. Absent: Cristine Rom | |
| Minutes of Meeting on | |
| Minutes of Meeting January 19, 2000 | |
Mary Crehore MOVED and Andy Venable SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON JANUARY 19, 2000. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Personnel Committee Report on the Gortz Study | |
The Board reviewed the position descriptions for CAMLS staff, which were based on recommendations made by Gortz in their work flow study. The Personnel Committee agreed in principle with the job descriptions but suggested some enhancements to the Executive Director's position. The issue of who supervises and evaluates certain positions in the office needs to be clarified. A change in the format was also suggested. By giving the position descriptions more structure and specificity, they would better explain what each person's responsibilities are. Mike will make the changes to the descriptions and fax them to the Personnel Committee in a week. The revised position descriptions will be presented to the Board in March for approval. In the meantime, the Board authorized CAMLS to contract with Gortz for a salary survey. Vickie Hartzell MOVED and Don Burrier SECONDED a motion TO APPROVE THE EXPENDITURE OF $3,675 TO GORTZ AND ASSOCIATES FOR A PAY EQUITY SALARY SURVEY. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| January Financial Report | |
The cash balance as of January 31, 2000, was $680,092. Andy Venable MOVED and Carol Bown SECONDED a motion TO APPROVE THE JANUARY FINANCIAL REPORT. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Budget Transfers/Revisions | |
Art Biagianti MOVED and Andy Venable SECONDED a motion TO APPROVE THE FOLLOWING BUDGET TRANSFERS AND REVISIONS: IN THE GENERAL FUND (101) A TRANSFER OF $1,700 FOR RLS MEETINGS FROM FRINGES ($450), OTHER-SOFTWARE ($550), AND OTHER-POSTAGE ($700); A TRANSFER OF $2,300 FOR TEMPORARY ASSISTANCE FROM OTHER-MISCELLANEOUS ($2,000) AND OTHER-MEMBERSHIP ($300); A TRANSFER OF $1,000 TO CONTRACTS FOR NATIONAL LIBRARY WEEK PROMOTION FROM OTHER-INSURANCE; A TRANSFER OF $2,800 FOR CONTRACTS-CONSULTANTS FOR GORTZ & ASSOCIATES FROM OTHER-PRINTING; A REVISION OF $1,650 TO CONTRACTS - GORTZ CONSULTING FROM CONTRACTS-ACCOUNTING ($900) AND MISCELLANEOUS ($750); A REVISION OF $5,000 TO SALARIES - CLERK-TREASURER FROM SALARIES - SECRETARY. IN THE STATE FUND (220) A TRANSFER OF $1,000 TO CONTRACTS FOR NETWORK SERVICES FROM OTHER-PRINTING. FROM THE LSTA FEDERAL FUND (204) A TRANSFER OF $2,545 FROM SUPPLIES TO EQUIPMENT; A TRANSFER OF $6,957 FROM OTHER-PRINTING TO EQUIPMENT; A TRANSFER OF $2,961 FROM MATERIALS TO EQUIPMENT; A TRANSFER OF $2,613 FROM MATERIALS TO OTHER - SOFTWARE; A REVISION OF $323 FROM OTHER-POSTAGE TO SOFTWARE. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Payments over $5,000 | |
Ellen Stepanian MOVED and Leslie Polott SECONDED a motion TO APPROVE THE EXPENDITURE OF $6,700 TO JEFF MCGEE, SPEAKER FOR TWO WORKSHOPS AT THE SUPPORT STAFF CONFERENCE. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. Mary Crehore MOVED and Art Biagianti SECONDED a motion TO APPROVE THE EXPENDITURE OF $21,200 TO BUSINESS SMARTS FOR COMPUTER HARDWARE FOR THE LSTA PROFICIENCY PROJECT. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Preliminary Approval of the CAMLS Budget | |
The Finance Committee met to review and approve a draft of the preliminary budget for FY00/01. After reviewing various items of the budget, Andy Venable MOVED and Vickie Hartzell SECONDED a motion TO APPROVE THE PRELIMINARY CAMLS BUDGET FOR FY00/01. Ayes: Bennett, Biagianti, Brown, Burrier, Crehore, Duffett, Hartzell, Perdzock, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. This preliminary budget will be reviewed at the March 15 Advisory Council meeting and then approved at the Board of Trustees meeting later that day. |
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| CAMLS Strategic Plan | |
The Strategic Plan, which was reviewed by the Planning Committee on December 7, 1999 and January 24, 2000, was presented to the Board by Donna Perdzock, who took over the Chairmanship of the Committee from Eileen Coan. The Board felt that the goals should be reworked into more strategic statements. As well, it was felt that the time line and the performed by columns should be eliminated in this particular document. The document will be revised and presented to the Advisory Council at its meeting on March 15 and then approved by the Board. |
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| Statewide Delivery System | |
Mike Snyder reported that the statewide delivery system may not happen as soon as expected. The software needed to support the movement of materials is not yet in place. If the State Library considers outsourcing the administration of the delivery service, CAMLS may be in a position to assume this responsibility. It would mean a possible source of revenue for CAMLS. Although this is very tentative, Mike invited feedback from the Board so that CAMLS would be ready to prepare a proposal if the opportunity arises. |
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| Committee Reports | |
Finance Committee - Mary Crehore reported that the Finance Committee met on January 24 to discuss the budget. Also discussed was the name of the Reserve Fund in that this name does not reflect the proper use of the Fund. It was felt that an attorney should be consulted for legal advice. Personnel Committee - Art Biagianti reported that the Personnel Committee met with Mike Snyder on January 25 to review his goals and will be meeting with Mary Ellen Powers after the Board meeting to review her goals. Planning Committee - Previously reported. Bylaws Committee - No Report. |
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| Continuing Education Director's Report | |
The Continuing Education programs are now online and the printed catalog will be distributed within the next 2 days. In an effort to increase exposure of the CE offerings to all staff members, Elaine has designed a poster that can be posted in staff rooms. This new marketing tool will be inserted in each catalog. CAMLS is also interested in reorganizing a new listserv that might have Monday morning news and would list the upcoming workshops. The LNOCA contract to provide training to its members is signed. Terri met with Ellen Stepanian about her concern in the wording of the contract regarding CAMLS members who are also LNOCA members. CAMLS is creating two workshops specifically for LNOCA members. Terri also met with Roxane Oakley, Terri Fredericka and Joanne Hart about the possibility of making a presentation at the OELMA fall conference to promote cooperation. Terri has organized a Management/Training Series Planning Session on April 3 at Cuyahoga County Public Library - Administration Building. Maureen Sullivan will be facilitating this brainstorming session that will determine a core curriculum of courses and the format for the series. Dr. Rick Rubin from Kent State School of Library and Information Science, Dr. Al Abramowitz, Executive Director of the Executive Education Program of CWRU's Mandel Center for Nonprofit Organization, and Jay Burton of the State Library of Ohio will be attending as possible partners. A letter and survey is being sent to all CAMLS directors. At the Regional Library Systems' retreat on January 27 and 28, the Regionals planned for the second Annual Technology Connections Conference with OLC as the main partner. It will be held May 23-25 with the 24th and 25th geared more for technology administrators. At this meeting Terri talked about the CAMLS LNOCA project and the Management/Training series. The other Regionals were interested in both of these projects with the possibility that CAMLS could be a model for these programs throughout the State. Millie Fry of SOLO presented another cooperative initiative. She wants to develop a program of course work for paraprofessionals in association with Belmont Technology College. Once developed, it can be offered through a distance education venue. Library Leadership 2000 has a new name - Library Leadership Ohio. A flyer is being developed and will be going to the printer shortly. In preparation for a Spring workshop Internet Policy and the Public Service Librarian to be held on April 5, 2000, a survey was sent to gather information. A comparative document of the results will be distributed at the workshop. Actual Internet policies were also requested. |
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| Executive Director's Report | |
Ellen Stepanian was nominated to the National Advisory Honor List. Jean Sylak and Gretchen Hamann, Program Coordinators for the State Proficiency Project, are conducting the first of 9 statewide workshops at NOLA today. Mike thanked Ellen Stepanian for recommending their names for this project. CAMLS will be conducting a Partnership for Proficiency Testing workshop on March 29 at CCPL-Administration Building. Mike announced that a meeting on the Audio-Visual Interloan Pilot Project will be held on March 23 at CCPL-Administration Building from 9:30 - 11:30 a.m. At this time, five libraries have agreed to participate. |
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| Announcements | |
Andy Venable reported that Ruby Dee, who had been scheduled to come to Cleveland Public Library on February 27, fell and broke her ankle and will not be able to come. Ossie Davis will be coming in her place. KSU-SLIS will be conducting a class this summer at CPL - Lake Shore Facility. Vickie Hartzell informed everyone that her correct FAX number is 216-485-9856. Mary Crehore has sent a letter extending an invitation to contribute to the Millie Fry Scholarship Fund to mentors and past participants of Library Leadership 2000. The money received will go for scholarships to Library Leadership Ohio. Don Burrier announced that he will retire April 30 as Director of Elyria Public Library and is sending a letter to the Board and to Mike of his resignation from the CAMLS Board. He felt this was a good time as property for a new Main Library has now been assembled. He hopes to return to the work force when his children begin school. Andy Venable announced that as of March 20 Jan Ridgeway will be the new Head of Community Services for Cleveland Public Library. |
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| Adjourn | |
| Andy Venable MOVED and Art Biagianti SECONDED a motion TO ADJOURN THE MEETING AT 11:45 A.M. | |