| Call To Order: | |
| The meeting was called to order at 9:40 a.m. by President Donna Perdzock. In attendance: Art Biagianti, Carol Brown, Mary Crehore, Gorman Duffett, Donna Perdzock, Cristine Rom, Ellen Stepanian, and Karen Tschudy; Associate Member: Leslie Polott; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman; Guest: Tracy Maloy, Gortz & Associates, Inc. Absent: Chris Bennett, Vickie Hartzell, Lisa Stevens, and Andrew Venable | |
| Minutes of Meeting on | |
| Minutes of Meeting March 15, 2000 | |
Cristine Rom MOVED and Carol Brown SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON MARCH 15, 2000. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, and Tschudy. Nays: none. Abstentions: None. |
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| March Financial Report | |
The cash balance as of March 31, 2000, was $709,245. The fiscal year is 75% complete, and Mary Ellen Powers explained any current unencumbered balances that vary widely from 25% (remainder of FY). The Non-Project Fund will be used more during the last quarter of the FY. Karen Tschudy MOVED and Mary Crehore SECONDED a motion TO APPROVE THE MARCH FINANCIAL REPORT. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, and Tschudy. Nays: none. Abstentions: None. |
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| BudgetTransfers/Revisions | |
Mary Ellen Powers requested the following transfers and revisions. Cristine Rom MOVED and Karen Tschudy SECONDED a motion TO APPROVE A BUDGET REVISION IN THE GENERAL FUND (100) OF $1,700 IN OTHER (COMMUNICATIONS - $500, EQUIPMENT REPAIR - $500, AND SOFTWARE - $700) TO OTHER - RENT, AND IN THE STATE FUND (220): A BUDGET TRANSFER OF $300 FROM FRINGES (WORKERS COMP) TO OTHER - RENT, A BUDGET REVISION OF $700 IN OTHER - COMMUNICATIONS TO RENT, AND A REVISION OF $2,200 IN CONTRACTS FROM CAMLS ONLINE PROJECT TO NETWORK SUPPORT. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, and Tschudy. Nays: none. Abstentions: None. |
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| Payments over $5,000 | |
Mary Crehore MOVED and Leslie Polott SECONDED a motion TO APPROVE A PAYMENT OF $11,000 TO EXECUTIVE CATERERS FOR EXPENSES ASSOCIATED WITH THE SUPPORT STAFF CONFERENCE ON MAY 10 AND 11, 2000. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, and Tschudy. Nays: none. Abstentions: None. |
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| Continuing Education Director's Report | |
Terri Pasadyn commented that the Spring workshops are going well. She noted that a couple of registrants came from as far as Westerville and Coshocton to attend the Internet Trainer Certification workshop, and eight non-members have registered for the Evaluating Technical Services workshop. CAMLS has received $3,000 from Ohio Library Council for Library Leadership Ohio. A slightly expanded selection committee has been formed. Terri and Mike will be talking to Sari Feldman, Donald Tipka, Bob Carterette of Cleveland Public Library about the possibility of a web-based CAMLS Union List of Periodical Holdings. The brainstorming session for the Management Training Series held on April 3 was a good meeting with Maureen Sullivan facilitating. Tracks and topics were determined. Terri is talking with Dr. Al Abramovitz from CWRU-Mandel Center for Non-Project Organizations about models and costs. |
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| Executive Director's Report | |
Mike Snyder commented that the Public Library Association Conference in Charlotte, North Carolina, was very good. The Annual Meeting will be on May 24 at the Cleveland Skating Club. The June 21 Board meeting will be at the Cleveland Institute of Art and parking will be available for free at the Cleveland Museum of Art. The July Board meeting will be on July 12. Twenty libraries (19 public and 1 academic) are participating in the CAMLS A-V Interloan Pilot Project. Guidelines will be on the CAMLS web site by May 1. Additional types of media may be included in the future. Ellen Stepanian arrived at 10:06 a.m. Mike reported on the various Regional Library System collaborative projects. The Microsoft discount program has been delayed. Six to eight Partnership for Proficiency workshops have been held across the state. There will be some money available in the project, and members will be able to apply for proficiency materials by submitting a simple mini grant. The funds must be encumbered by June 16, 2000. The Regional Library Systems are developing a CE Mall where CE opportunities/activities for all Ohio libraries can be accessed from a centralized listing with a uniform interface. An association management software is being developed in conjunction with the CE Mall, and CAMLS will be looking at it when completed. A draft of the nominations to the CAMLS Board of Trustees was distributed. There are still a couple vacancies still to be filled. The Advisory Council will be notified of the slate 30 days prior to the Annual Meeting. |
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| Announcements | |
Leslie Polott reported that progress is being made to the Hudson Library building project. It will be a two-story structure, and she is currently interviewing developers. |
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| Personnel Committee | |
Gorman Duffett MOVED and Carol Brown SECONDED a motion to GO INTO EXECUTIVE SESSION AT 10:20 A.M. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, Stepanian, and Tschudy. Nays: none. Abstentions: None. During the Executive Session, Tracy Maloy of Gortz & Associates distributed the CAMLS Compensation Report. At the conclusion of the Executive Session, the Board authorized Mike Snyder to work with Gortz on one more aspect of the Compensation Study. This will be completed for the May 24 Board meeting. Ellen Stepanian MOVED and Leslie Polott SECONDED a motion TO COME OUT OF EXECUTIVE SESSION AT 12:05 P.M. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, Stepanian, and Tschudy. Nays: none. Abstentions: None. Art Biagianti MOVED and Ellen Stepanian SECONDED a motion TO AUTHORIZE THE EXECUTIVE DIRECTOR TO CONTRACT WITH GORTZ & ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $500 FOR THE DEVELOPMENT OF A PAY GRADE CHART THAT WILL PLACE THE CAMLS STAFF AT THE APPROPRIATE LOCATION WITHIN THAT PAY GRADE CHART. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, Stepanian, and Tschudy. Nays: none. Abstentions: None. |
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| Adjourn | |
| Mary Crehore MOVED and Art Biagianti SECONDED a motion TO ADJOURN THE MEETING AT 12:10 P.M. Ayes: Biagianti, Brown, Crehore, Duffett, Perdzock, Rom, Stepanian, and Tschudy. Nays: none. Abstentions: None. | |