| Call To Order: | |
| The meeting was called to order at 8:36 a.m. by President Donna Perdzock. In attendance: Art Biagianti, Chris Bennett, Carol Brown, Mary Crehore, Vickie Hartzell, Donna Perdzock, Cristine Rom, Ellen Stepanian, Lisa Stevens, Karen Tschudy, and Andrew Venable; Associate Member: Leslie Polott; CAMLS Staff: Mike Snyder, Terri Pasadyn, Elaine Terman, and Beth Listerman. Absent: Gorman Duffett, | |
| Minutes of Meeting on | |
| Minutes of Meeting April 19, 2000 | |
Cristine Rom MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON APRIL 19, 2000. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, and Venable. Nays: none. Abstentions: None. |
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| U.S. Cargo Fuel Surcharge | |
Since fuel costs have dropped, Mike contacted Becky Atcheson at U.S. Cargo about rescinding the 5% fuel surcharge now being charged to CAMLS. She indicated that in all likelihood the fuel surcharge will not be eliminated. Because this surcharge is not in the budget, the Board will need to decide how this surcharge will be paid next fiscal year. The issue will be discussed at the June or July Board meetings. |
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| April Financial Report | |
Karen Tschudy arrived at 8:45 a.m. The cash balance as of April 30, 2000, was $664,456. Heading into the last quarter of the fiscal year, CAMLS has a 13.2% unencumbered balance, which is very good. The LSTA Proficiency Grant is just about over, with a 1.6% unencumbered balance. Andy Venable MOVED and Carol Brown SECONDED a motion TO APPROVE THE APRIL FINANCIAL REPORT. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Budget Transfers, Revisions and Reappropriations | |
Mary Crehore MOVED and Vickie Hartzell SECONDED a motion TO APPROVE THE FOLLOWING TRANSFERS IN THE LSTA PROJECT (LOCAL CASH): $1,446 FROM CONTRACTS-CONSULTANTS TO EQUIPMENT, $7,787.46 FROM CONTRACTS-OTHER TO EQUIPMENT, AND $1,514 FROM POSTAGE TO EQUIPMENT; TO APPROVE THE FOLLOWING TRANSFERS IN THE LSTA PROJECT (FEDERAL): $108 FROM POSTAGE TO LIBRARY MATERIALS, AND $233.63 FROM OTHER-PRINTING TO LIBRARY MATERIALS; TO APPROVE THE FOLLOWING REVISIONS AND TRANSFER IN THE GENERAL FUND (100): BUDGET REVISION OF $855 IN SALARIES-SECRETARY TO VARIOUS LINES (CLERK-TREASURER, PROJECT COORDINATOR, AND EXECUTIVE DIRECTOR), A BUDGET REVISION OF $1,600 IN CONTRACTS FROM DAILY DELIVERY SERVICE CONTRACT TO CAMLS ONLINE PROJECT, AND A TRANSFER OF $1,500 FROM CONTRACTS-PHOTOCOPY CONTRACT TO TRAVEL ($300 FOR MILEAGE AND $1,200 FOR CONFERENCE); TO APPROVE THE FOLLOWING REAPPROPRIATIONS IN NON-PROJECT EXPENDITURES: $600 FROM CONSULTANTS (INDEPENDENT CONTRACTOR) TO VENDOR CATALOG UPDATING, $2,400 FROM CONTRACT FEES FOR STATEWIDE PROFICIENCY INITIATIVE GRANT, AND $21,200 FOR EQUIPMENT-ELECTRONIC CLASSROOM; TO APPROVE AN ESTIMATED REVENUE CHANGE IN THE NON-PROJECT FUND: CONTRACT SERVICES FROM $0 TO $2,400. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Payments over $5,000 | |
Cristine Rom MOVED and Art Biagianti SECONDED a motion TO APPROVE A PAYMENT OF UP TO $10,747 TO BUSINESS SMARTS, INC. FOR COMPUTER HARDWARE FOR THE LSTA PROFICIENCY PROJECT. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Tschudy, and Venable. Nays: none. Abstentions: None. Andy Venable MOVED and Ellen Stepanian SECONDED a motion TO APPROVE PAYMENT OF $6,350 TO THE MORT C. MCCLENNAN CO. FOR MATERIALS FOR THE NATIONAL LIBRARY WEEK PROMOTION: "OUR LIBRARIES ARE BLOSSOMING." Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Tschudy, and Venable. Nays: none. Abstentions: None. Elaine Terman reported that approximately 76 libraries in Ohio participated in this promotion. |
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| CAMLS Membership | |
CAMLS has received three applications for CAMLS membership: the Beachwood City School District, Findlay-Hancock County Public Library, and Marconi Communications, a global manufacturer of intelligent electronic systems. Art Biagianti MOVED and Andy Venable SECONDED a motion TO APPROVE THE MEMBERSHIP APPLICATIONS, EFFECTIVE JULY 1, 2000, OF BEACHWOOD CITY SCHOOL DISTRICT, FINDLAY-HANCOCK COUNTY PUBLIC LIBRARY, AND MARCONI COMMUNICATIONS. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Continuing Education Director's Report | |
Terri Pasadyn mentioned that she and Elaine have just returned from Tech Connections 2, a collaborative effort by the Regional Library Systems. This year's attendance of 230-250 has exceeded that of last year's attendance of 120. The deadline for Library Leadership Ohio applications was April 30. Eighty applications were received, 15 more than last time. Terri was pleased with the diversity of the applications; an increase in applications were received from special, academic and school libraries. The Selection Committee has been expanded with representatives from the 1993, 1995 and 1998 classes, Missy Lodge from the State Library of Ohio, Renee Croft representing Regional Library Systems, and Allen Nichols representing OLC. OELMA has agreed to pay for any school librarian that is chosen. As well, ALAO will give a scholarship to LLO. Lisa Stevens arrived at 9:57 a.m. Terri talked about the program, Building Ohio's Largest Library and Moving Reference to the Web, presented by Steve Coffman on May 9. Though there was a respectable turnout to hear Mr. Coffman, she was disappointed more did not have the opportunity to hear him and his visionary ideas. He is the author of "Building Earth's Largest Library" and involved in a web-based reference project in California, that puts the patron in live contact with the reference librarian 24 hours/day 7 days/week. CAMLS hopes to be able to have a person of this caliber come every year and that working with the other regionals will make such a possibility more cost effective. She would like Mr. Coffman to return and perhaps address e-commerce in the library world. Terri also talked about another successful CAMLS program, Evaluating Technical Services, presented by Diane Brown from SOLINET. SOLINET has developed a series of presentations on evaluating different departments of the library, and Terri is considering contracting with them to do programs for CAMLS perhaps twice a year. CAMLS workshops have been attended by more than 2,000 registrants in this fiscal year. It was commented by the Board that CAMLS has not only excelled in presenting many workshops but also in presenting programs of quality. Elaine Terman talked about the Support Staff Conference. After brainstorming with a Support Staff Task Force last fall, the group wanted more information on educational opportunities. Diane Kovacs was invited to present a keynote address at the Conference on this subject. Diane has an MLS from Kent State University and works with Belmont Technical School and has done web development training. On-line training/learning is a great equalizer and is part of the new era of learning. CAMLS would like to provide support and is considering a program on web-based training for trainers. |
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| Executive Director's Report | |
Mike Snyder commented that the next Board Meeting on June 21 will be held at the Cleveland Institute of Art with lunch at Severance The Restaurant. It has been determined that there will be a quorum for the July 12 meeting and that date stands. The deadline for applying for part of the $10,000 for computer equipment is May 26, 2000. This money is available for those participating in the "Access Plus: Partnerships for Proficiency" grant. Any member library may apply by May 31, 2000, for a mini-grant of $600 to purchase materials/software/ hardware/programming to support any student proficiency initiative. Since this meeting is Art Biagianti's last Board Meeting, Mike presented him with a token of appreciation. Donna also thanked Art for all of his work on the Personnel Committee and his support. |
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| Personnel Committee | |
Andy Venable MOVED and Leslie Polott SECONDED a motion to GO INTO EXECUTIVE SESSION AT 9:15 A.M. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. Andy Venable MOVED and Ellen Stepanian SECONDED a motion TO COME OUT OF EXECUTIVE SESSION AT 10:00 A.M. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. |
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| Adjourn | |
| Andy Venable MOVED and Carol Brown SECONDED a motion TO ADJOURN THE MEETING AT 10:03 A.M. Ayes: Biagianti, Bennett, Brown, Crehore, Hartzell, Perdzock, Rom, Stepanian, Stevens, Tschudy, and Venable. Nays: none. Abstentions: None. | |