| Call To Order: | |
| The meeting was called to order at 12:34 p.m. by President Mary Crehore. In attendance: Cynthia Glunt Bailie, Joan Clark, Mary Crehore, Gorman Duffett, Vickie Hartzell, Edrice Ivory, Leslie Polott, Cristine Rom, Lisa Stevens, and Karen Tschudy; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: David Jennings, Marti Miller, and Ellen Stepanian. | |
| Minutes of Meeting on | |
| Minutes of Meeting August 16, 2000 | |
Karen Tschudy MOVED and Leslie Polott SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON AUGUST 16, 2000. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Cleveland State University Leadership Academy | |
CAMLS has received two applications for the CSU Leadership Academy entitling the recipient to a $1,200 scholarship from CAMLS. Cindy Bailie, one of the applicants, left the room. Gorman Duffett MOVED and Lisa Stevens SECONDED a motion TO DESIGNATE CINDY BAILIE OF THE FOUNDATION CENTER - CLEVELAND LIBRARY AS THE RECIPIENT OF THE $1,200 SCH0LARSHIP TO ATTEND THE 2001 CLEVELAND STATE UNIVERSITY LEADERSHIP ACADEMY. In light of the quality of both of the candidates, Mike was asked to find out if the Academy would accept two candidates. Therefore, Vickie Hartzell MOVED and Cristine Rom SECONDED a motion TO TABLE THE PREVIOUS MOTION. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. (See page 4 for completion of this discussion.) |
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| August Financial Report | |
Cash on hand as of August 31, 2000, was $819,682. Vickie Hartzell MOVED and Leslie Polott SECONDED a motion TO APPROVE THE AUGUST FINANCIAL REPORT. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Reappropriation of Prior Year Unencumbered Balances | |
Additional appropriations are needed to cover LLO expenses. The additional appropriations/revenues necessitates reappropriation since they cannot be carried over. Gorman Duffett MOVED and Karen Tschudy SECONDED a motion TO REAPPROPRIATE THE PRIOR YEAR UNENCUMBERED BALANCES FOR LLOHIO AND LSTA PROFICIENCY. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| State Closeout Report | |
The balance remaining in the State Fund as of June 30, 2000 is $60.89, for which the State Library of Ohio has already invoiced CAMLS. Leslie MOVED and Joan Clark SECONDED a motion TO APPROVE THE 1999/2000 STATE CLOSEOUT REPORT. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Approval of Revenues and Expenditures Report - Audit Version | |
Mary Ellen Powers reviewed the end-of-year financial statement that is given to the auditors. Since CAMLS is on a cash basis, the auditors wish to see total expenditures for the fiscal year. Cindy Bailie MOVED and Leslie Polott SECONDED a motion TO APPROVE THE FY99/00 REVENUES AND EXPENDITURES REPORT - AUDIT VERSION. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Library Leadership Ohio Scholarship Fund Transfer | |
The Millie Fry Scholarship Fund, named in honor of former CAMLS employee Millie Fry, who began Library Leadership in Ohio, received $600, which was distributed to four Library Leadership Ohio participants in the class of 2000. Edrice Ivory MOVED and Vickie Hartzell SECONDED a motion TO APPROVE A FUND TRANSFER OF $600 FROM THE SCHOLARSHIP FUND TO THE LIBRARY LEADERSHIP OHIO FUND. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Appropriation Transfers | |
Joan Clark MOVED and Leslie Polott SECONDED a motion TO APPROVE THE FOLLOWING APPROPRIATION TRANSFERS: FROM THE GENERAL FUND TRANSFER $3,000 ($1,000 FROM TRAVEL AND $2,000 FROM SUPPLIES) TO CONTRACTS FOR NETWORK SERVICES; AND IN THE LIBRARY LEADERSHIP OHIO FUND (602) TRANSFER $500 FROM TRAVEL TO MISCELLANEOUS. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Payment in Excess of $5,000 | |
Edrice Ivory MOVED and Leslie Polott SECONDED a motion TO APPROVE PAYMENT OF $19,502.57 TO THE INN AT HONEY RUN FOR HOSTING THE LIBRARY LEADERSHIP OHIO INSTITUTE FROM SEPTEMBER 10-15, 2000. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. Terri will request a firmer contract the next time as food rates were 20% higher than expected and the Inn charged for meeting rooms. It was noted that the $400 registration fee plus sponsorship money covers expenses, but all of the overhead is absorbed by CAMLS. Vickie Hartzell MOVED and Lisa Stevens SECONDED a motion TO APPROVE PAYMENT OF $14,000 TO SCHREIBER SHANNON ASSOCIATES FOR FACILITATING THE LIBRARY LEADERSHIP OHIO INSTITUTE FROM SEPTEMBER 10-15, 2000. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Administrative Assistant - Continuing Education | |
Three candidates were interviewed for the position of Administrative Assistant - CE, and Dean Spanos, currently Administrative Assistant in Admissions at the Cleveland Institute of Art, was offered the job. Edrice Ivory MOVED and Lisa Stevens SECONDED a motion TO APPROVE THE APPOINTMENT OF DEAN SPANOS AS ADMINISTRATIVE ASSISTANT - CONTINUING EDUCATION, EFFECTIVE OCTOBER 2, 2000, AT A SALARY OF $27,892. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Microsoft Discount Program Proclamations | |
Libraries in Ohio including 19 CAMLS member libraries are participating in a Microsoft discount program which is saving public libraries thousands of dollars statewide. The Regional Library Systems are seeking approval from their respective boards for a proclamation acknowledging the efforts of Allan Gray of NORWELD, Ben Rule of SOLO, and Brad Stephens of NOLA. Cristine Rom MOVED and Cindy Bailie SECONDED a motion TO APPROVE PROCLAMATIONS ACKNOWLEDGING THE EFFORTS OF ALLAN GRAY, BEN RULE, AND BRAD STEPHENS IN SECURING DEEP DISCOUNTS FOR OHIO LIBRARIES FOR FY00/01. Ayes: Bailie, Clark, Crehore, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: Duffett. |
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| Committee Reports | |
The Finance Committee met on September 19 with the main agenda item being the Reserve Fund. A conference call was held with OLC Counsel John Iten about various concerns regarding the Reserve Fund. At its next meeting on October 24, the committee will redefine and clarify the guidelines for the Reserve Fund and will make a recommendation to the Board. Gorman Duffett pointed out that the Fund was started when funding for the Regionals was iffy - it was considered prudent management! With the interest earned on the money, the Fund has grown. The auditors are aware of the Fund and see no problems. Edrice Ivory, Chair of the Personnel Committee, reported that the committee met on September 18. The committee reviewed its functions as well as the just approved pay raise chart and compensation policy. The committee supports the Board's decision and wishes to give the compensation plan a chance. At the request of Mary Ellen Powers, the committee looked at CAMLS vacation policy for the Clerk-Treasurer. The vacation policy for Clerk-Treasurers of the other Regionals was distributed, and it was decided that the position of Clerk-Treasurer is a professional one and, therefore, vacation days should tie in with the other professional positions at CAMLS. Edrice Ivory MOVED and Gorman Duffett SECONDED a motion TO CHANGE THE NUMBER OF VACATION DAYS FOR THE CLERK-TREASURER TO 22 DAYS TO FOLLOW THE TRACK OF THE PROFESSIONAL POSITIONS IN THE CAMLS OFFICE. Ayes: Bailie, Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. Lastly, the Personnel Committee reviewed the goals of the Clerk-Treasurer and Executive Director. The Planning Committee will meet on October 20, but the meeting will not be held at the Foundation Center as scheduled. Another meeting location will be found. The Bylaws Committee will be meeting at CCBMR on November 1. |
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| Cleveland State University Leadership Academy | |
Cindy Bailie again left the room during the discussion of CSU Leadership Academy applications. Mike learned that the Leadership Academy would be able to accept two candidates. The original motion made by Gorman Duffett and seconded by Lisa Stevens to designate Cindy Bailie of FCC as the recipient of the $1,200 scholarship was brought to a vote. Ayes: None. Nays: Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy; Abstentions: None. Gorman Duffett MOVED and Leslie Polott SECONDED a substitute motion TO DESIGNATE CINDY BAILIE OF FOUNDATION CENTER-CLEVELAND AND SUE BERLIN OF HAWKEN SCHOOL AS THE RECIPIENTS OF A $1,200 SCHOLARSHIP EACH TO ATTEND THE 2001 CLEVELAND STATE UNIVERSITY LEADERSHIP ACADEMY. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Polott, Rom, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Continuing Education Director's Report | |
Terri Pasadyn mentioned that Millie Fry has expressed an interest in promoting an Advanced Library Leadership Institute. She mentioned that as the skills track for management training becomes a reality, it could be a model. If it is a successful program, what can CAMLS do since it cannot be copyrighted? |
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| Executive Director's Report | |
Mike Snyder mentioned his site visit to CAMLS new member, Marconi Electronics. The location of this company in Lorain County will be very beneficial. CAMLS will be applying for a $15,000 LSTA minigrant for start-up costs associated with the Management Training Series, which will begin in the spring of 2001. A draft will be presented to the Board on October 18 for its approval. The formal LSTA minigrant must be submitted to the State Library by November 22, 2000. Two libraries have not paid their FY00/01 membership dues and have been assessed a 5% finance charge. Ten percent will be assessed on October 1 if payment is not received. Mike mentioned the resignation letter from Ellen Stepanian who will be retiring from SHBOE on December 31, 2000. Her last CAMLS Board of Trustees meeting will be November 29. |
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| Adjourn | |
| The meeting was adjourned at 2:05 p.m. | |