| Call To Order: | |
| The meeting was called to order at 12:30 p.m. by President Mary Crehore, who welcomed Jennifer Schwelik of Beachwood Schools, to the Board. Jennifer replaces Ellen Stepanian. In attendance: Joan Clark, Mary Crehore, Gorman Duffett, Vickie Hartzell, Edrice Ivory, David Jennings, Marti Miller Leslie Polott, Cristine Rom, Jennifer Schwelik, Lisa Stevens, and Karen Tschudy; SLO Liaison: Jay Burton; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: Cynthia Bailie. | |
| Minutes of Meeting on | |
| Minutes of Meeting November 29, 2000 | |
Edrice Ivory MOVED and Leslie Polott SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON NOVEMBER 29, 2000. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| CAMLS Bylaws Revisions | |
The CAMLS Board gave its preliminary approval to revisions to the Bylaws at its November meeting, and the Advisory Council, after having been notified of the changes thirty days in advance, reviewed the changes at its meeting. Gorman Duffett MOVED and Vickie Hartzell SECONDED a motion TO APPROVE THE REVISIONS TO THE CAMLS BYLAWS, EFFECTIVE IMMEDIATELY. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Late Payment of CAMLS Membership Dues | |
Mike distributed a letter from Mr. Raymond Marvar from Fairview Hospital stating that to resolve the matter of their unpaid membership dues, the Hospital would be willing to pay half of the current outstanding invoice. Cristine Rom MOVED and Joan Clark SECONDED a motion TO ACCEPT ONE-HALF OF THE MEMBERSHIP PAYMENT FROM FARIVIEW HOSPITAL. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. CAMLS needs to make certain that the person who signs the Memorandum of Agreement has the authority to sign contractual agreements. |
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| Grant Applications | |
CAMLS has submitted grant applications for $7,500 each to The Cleveland Foundation and the George Gund Foundation to support the Management Training Series. CAMLS may send to other, smaller organizations for additional funding for the Series. |
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| November Financial Report | |
Marti Miller MOVED and Leslie Polott SECONDED a motion TO APPROVE THE NOVEMBER FINANCIAL REPORT. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| December Financial Report | |
Mary Ellen Powers reviewed a Quarterly Narrative explaining variances of unencumbered balances for the FY through December 31, 2000. She commented that the Salary lines will need to be adjusted due to the changes the Gortz Report suggested. Money will be taken from Travel and Postage to do this. The State Library has informed CAMLS that the budget will be cut approximately 2%, or $7,700, for the current year. A new contract will be signed, and the budget cut will necessitate further transfers. Cash on hand as of December 31, 2001, was $683,007. David Jennings MOVED and Karen Tschudy SECONDED a motion TO APPROVE THE DECEMBER FINANCIAL REPORT. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Budget Revision and Transfers | |
Cristine Rom MOVED and Leslie Polott SECONDED a motion TO REVISE THE AMOUNT OF $2,200 IN THE SALARY BUDGET LINES OF THE GENERAL FUND (100). Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. Vickie Hartzell MOVED and Lisa Stevens SECONDED a motion TO TRANSFER IN THE GENERAL FUND (100) $3,000 TO SALARIES FROM TRAVEL ($1,500) AND FROM OTHER - POSTAGE ($1,500); AND TO TRANSFER IN THE STATE FUND (220) $11,800 TO SALARIES FROM FRINGES - PERS ($3,000), SUPPLIES ($2,000), TRAVEL (2,000), AND EQUIPMENT ($4,800). Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Vacation Accrual for Elaine Terman | |
Based on her job duties and her rating in the Gortz study, Elaine Terman's vacation was increased from three weeks to 22 days, effective July 1, 2000. For audit purposes, the Board should approve this administrative action. Marti Miller MOVED and Edrice Ivory SECONDED a motion TO APPROVE ELAINE TERMAN'S VACATION ACCRUAL FROM THREE WEEKS TO 22 WORKING DAYS PER YEAR, EFFECTIVE JULY 1, 2000. Ayes: Clark, Crehore, Duffett, Hartzell, Ivory, Jennings, Miller, Polott, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. The Employee Handbook will be corrected to reflect professional vacation accrual times. |
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| Committee Reports | |
The Finance Committee will meet on January 31, 2001, and the Personnel Committee will meet on January 26, 2001. |
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| Continuing Education Director's Report | |
Terri Pasadyn gave a thorough report at the Advisory Council meeting. Edrice Ivory commended Terri for the excellent job of pulling together a variety of programs for the Spring. |
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| Executive Director's Report | |
Mike Snyder reported on the recent Regional Library Systems' retreat to discuss a State Aid Distribution Formula. The Regionals are trying to work out a fair formula that is simple, equitable, and quantifiable for FY02. The Regionals will reconvene in May at the State Library to continue the discussion. Jay Burton mentioned that the State Board is interested and suggested a possible third party, one without vested interest, to become involved, e.g. Roger or Mike. Discussion ensued as to the role of Regional Library Systems in Statewide Resource Sharing, which is slated to begin July 1, 2001, with seven libraries. Roger Verny has been invited to talk about Statewide Resource Sharing at the March 21 Advisory Council Meeting. |
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| Announcements | |
It was noted that the June 20 Board Meeting and Orientation is the day after ALA. |
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| Adjourn | |
| The meeting was adjourned at 1:26 p.m. | |