| Call To Order: | |
| The meeting was called to order at 9:45 a.m. by President Mary Crehore, who thanked Jennifer Schwelik for hosting the meeting. In attendance: Mary Crehore, Gorman Duffett, Vickie Hartzell, Edrice Ivory, Cristine Rom, Jennifer Schwelik, Lisa Stevens, and Karen Tschudy; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: Cynthia Bailie, Joan Clark, David Jennings, Marti Miller, and Leslie Polott. | |
| Minutes of Meeting on | |
| Minutes of Meeting May 23, 2001 | |
Edrice Ivory MOVED and Gorman Duffett SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES'' MEETING ON MAY 23, 2001. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Revised Budget Appropriations for FY01/02 | |
On June 5, the legislature reduced all line items in the State Library''s budget by an additional 1.5%, which affects the Regional Library Systems. To date, therefore, CAMLS anticipates receiving $351,086 in state aid for FY01/02 and $348,684 in FY02/03, an overall reduction of $29,449, or 7.7%. CAMLS will make reductions of $17,582 in expenditures, mostly in Contracts by using local speakers for workshops, co-sponsoring workshops with NOLA, etc. CAMLS will also substitute the CE catalog with a calendar poster. Vickie Hartzell MOVED and Cristine Rom SECONDED a motion TO APPROVE THE REVISED BUDGET APPROPRIATIONS TO THE FY01/02 BUDGET. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Depository Agreements | |
Per direction of the Board, Mary Ellen looked into depository agreements with other banks. She will be setting up an account with Star Ohio, which is a state mutual fund. A wire transfer procedure must be set up to facilitate the transfers. Mary Ellen posted a public notice in the Plain Dealer but no responses were received. |
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| May Financial Report | |
Cash on hand as of May 31, 2001, was $631,256. Mary Ellen will be applying the 50/100 rule to balance the line items so that there will be no negative balances at the end of the year. Jennifer Schwelik MOVED and Karen Tschudy SECONDED a motion TO APPROVE THE MAY FINANCIAL REPORT. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: None. |
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| Approval of FY01/02 Contracts | |
Because they like the service, Lisa Stevens MOVED and Jennifer Schwelik enthusiastically SECONDED a motion TO APPROVE THE FOLLOWING CONTRACTS FOR THE PERIOD JULY 1, 2001 THROUGH JUNE 30, 2022: WITH CLEVELAND HEALTH SCIENCES LIBRARY FOR THE JOURNAL ARTICLE PHOTOCOPY SERVICE @ $8.00 PER ARTICLE; WITH CLEVELAND STATE UNIVERSITY FOR THE JOURNAL ARTICLE PHOTOCOPY SERVICE @ $7.75 PER ARTICLE; AND WITH CUYAHOGA COUNTY PUBLIC LIBRARY FOR THE OCLC SEARCHING SERVICE @ $3.25 PER SEARCH. Ayes: Crehore, Duffett, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: Hartzell. |
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| Budget Transfers/Revisions | |
Cristine Rom MOVED and Vickie Hartzell SECONDED a motion TO APPROVE THE FOLLOWING REVISIONS AND TRANSFERS: (1) IN THE GENERAL FUND (100) A REVISION OF $500 FROM UNION LIST TO NETWORK SUPPORT SERVICES, $536.67 IN FRINGES FROM WORKERS COMP TO INSURANCE-HEALTH, AND $407.03 IN FRINGES FROM MEDICARE TO INSURANCE-HEALTH; (2) IN THE STATE FUND (220) A REVISION OF $2,600 IN CONTRACTS FROM WORKSHOP SPEAKERS TO CAMLS CE SOFTWARE UPGRADE PROJECT; (3) IN THE GENERAL FUND (100) A TRANSFER OF $477 FROM OTHER-EQUIPMENT REPAIR AND $923 FROM TRAVEL TO EQUIPMENT FOR THE PURCHASE OF A NEW SERVER, A TRANSFER OF $177.76 FROM TRAVEL-MILEAGE TO FRINGES-INSURANCE-HEALTH, AND A TRANSFER OF $975 FROM TRAVEL TO CONTRACTS FOR STATEWIDE DELIVERY; (4) IN THE STATE FUND (220) TRANSFERS OF $1,663 FROM FRINGES-WORKERS COMP, $667 FROM CONTRACTS - CE SPEAKERS, AND $1,667 FROM TRAVEL TO EQUIPMENT FOR THE PURCHASE OF AN LCD PROJECTOR; AND (5) IN THE STATE FUND (220) A TRANSFER OF $813 FROM CONTRACTS TO EQUIPMENT FOR THE PURCHASE OF A PORTABLE SOUND SYSTEM. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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Mary Ellen noted that the transfer into Contracts for Statewide Delivery allows CAMLS to encumber the funds for U.S. Cargo for FY01/02. Jennifer and Lisa commented that Beachwood Schools and Cuyahoga County Board of Mental Retardation have A-V equipment for use to other organizations. |
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| Management Education Series Reappropriation for FY01/02 | |
Since the Management Education Series overlaps fiscal years, it is necessary to set up appropriations for the next year. If the amounts are encumbered, they can be carried over. Edrice Ivory MOVED and Lisa Stevens SECONDED a motion TO REAPPROPRIATE THE UNENCUMBERED BALANCES (CARRYOVER FROM FY01) IN THE MANAGEMENT EDUCATION SERIES FUND (604) AS FOLLOWS: TRAVEL - $400.00, CONTRACTS - $81,630.00, AND OTHER - $1,476.58 FOR A TOTAL OF $83,506.58. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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| Nomination of Board Officers | |
Edrice Ivory MOVED and Gorman Duffett SECONDED a motion TO APPROVE THE NOMINATION OF SUE BERLIN AS THE SECRETARY OF THE CAMLS BOARD OF TRUSTEES FOR THE PERIOD JULY 1, 2001 THROUGH JUNE 30, 2022. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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The Board will vote on the Vice President/President Elect at the July meeting. |
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| CAMLS Employee Handbook | |
Edrice Ivory commended Mike on the work done to update the Employee Handbook. The document was reviewed by Attorney Jim Wilkins as well as the Personnel Committee. The revisions and the new sections, e.g. as the section on Information Systems, are good additions. Edrice Ivory MOVED and Cristine Rom SECONDED a motion TO APPROVE THE REVISIONS TO THE CAMLS EMPLOYEE HANDBOOK. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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| Committee Reports | |
The Personnel Committee has been busy in reviewing the salary package for CAMLS staff as well as the Employee Handbook. |
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At the August Board meeting, the Board will review the Strategic Plan in preparation for the September Advisory Council meeting. |
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| Continuing Education Director''s Report | |
The Fall Continuing Education offerings are being finalized, and the target date to begin taking registrations is mid-July. CAMLS is working on a new registration system. Terri highlighted several of the Fall Workshops, such as the Library Futures workshop with Mark Merrifield of The Information Futures Institute and Working with Boards with Al Abramovitz from CWRU. |
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Terri commented on a program NOLA is sponsoring with Cathy Bennett of the Belmont Technical College to speak on obtaining a library paraprofessional degree. She solicited feedback as to the benefits of her speaking on this subject for a CAMLS workshop. |
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Terri has convened an Advisory Group that will be helpful to her in determining continuing education needs for libraries. The group at the present time consists of Ellen Leavitt, GCPL; Ruth Fenske, JCU; Vickie Hartzell, CCPL; and Jeff French, EPL. |
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Thirteen people have registered for the Skills Track of the Management Education Series. A reminder brochure has been sent, and Terri has e-mailed the Task Force. Even though the registration deadline is not until August 15, Terri would like to know if any library intends to send someone. It was recommended having the Issues and Skills Tracks take place in alternate years in the future. |
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Terri is beginning to work on Library Leadership Ohio, which will take place in the Fall of 2022. |
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| Executive Director''s Report | |
The response has not been positive in the CAMLS medical insurance initiative. Most CAMLS members benefit more from their existing plans. |
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Mike remarked on the ALA''s Best of Show Award CAMLS received for the National Library Week''s "Our Libraries Are Blossoming" program, which Elaine and the PR Committee developed. |
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Twinsburg Public Library will be hosting the July 18 Board meeting, and Ann Kent from the Business Volunteers Unlimited will be a guest speaker on Board involvement. |
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| Salaries and Evaluations | |
Edrice Ivory MOVED and Vickie Hartzell SECONDED a motion TO GO INTO EXECUTIVE SESSION AT 10:55 A.M. TO DISCUSS SALARIES AND EVALUATIONS. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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Vickie Hartzell MOVED and Cristine Rom SECONDED a motion TO COME OUT OF EXECUTIVE SESSION AT 11:27 A.M. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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Edrice commented that the Personnel Committee met on June 14 to prepare evaluations for Mike and Mary Ellen. Then on June 18 Edrice and Mary conducted the evaluations. Edrice Ivory MOVED and Lisa Stevens SECONDED a motion TO GIVE THE CAMLS STAFF A COST OF LIVING INCREASE OF 3% ALONG WITH AN ANNUAL SALARY ADJUSTMENT INCREASE OF 2% FROM THE MIDPOINT OF EACH PERSON''S RANGE FOR FY01/02. Ayes: Crehore, Duffett, Hartzell, Ivory, Rom, Schwelik, Stevens, and Tschudy. Nays: none. Abstentions: none. |
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The Board thanked the CAMLS staff and recognized the hard work done by all. Edrice, speaking from the bottom of her heart, commented that Mary had done a wonderful job. And Mary responded that "It has been a blast!" |
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| Adjourn | |
| The meeting was adjourned at 11:50 A.M. | |