| Call To Order: | |
| The meeting was called to order at 8:10 a.m. by President Karen Tschudy. In attendance: Cynthia Bailie, Joan Clark, Gorman Duffett, Jennifer Gallant, Vickie Hartzell, Edrice Ivory, Cindy Lombardo, and Karen Tschudy; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman. Absent: Sue Berlin, David Jennings, Marti Miller, Cristine Rom, and John Weedon | |
| Minutes of Meeting on | |
| Minutes of Meeting July 18, 2001 | |
Cindy Lombardo MOVED and Jennifer Gallant SECONDED a motion TO APPROVE THE MINUTES OF JULY 18, 2001. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: None. |
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| CSU Leadership Academy for FY01/02 | |
Edrice Ivory excused herself during the Board''''''''s discussion of awarding her a $1,200 scholarship to attend Cleveland State University''''''''s Leadership Academy. Mike mentioned that the tuition has increased to $2,900 from $2,400 and $1,200 is appropriated for the award. Vickie Hartzell MOVED and Gorman Duffett SECONDED a motion TO AWARD $1,450 SCHOLARSHIP TO COVER HALF OF THE TUITION TO EDRICE IVORY TO ATTEND THE 2001/2022 SESSION OF THE CLEVELAND STATE UNIVERSITY LEADERSHIP ACADEMY. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Lombardo, and Tschudy. Nays: none. Abstentions: None. In connection to this motion, Vickie Hartzell MOVED and Gorman Duffett SECONDED a motion TO REAPPROPRIATE $250 FOR THE CLEVELAND STATE UNIVERSITY LEADERSHIP ACADEMY FROM THE SPECIAL PROJECTS FUND. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Lombardo, and Tschudy. Nays: none. Abstentions: Ivory. |
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| June Financial Report | |
Cash on hand as of June 30, 2001 was $584,177. Joan Clark MOVED and Jennifer Gallant SECONDED a motion TO APPROVE THE JUNE FINANCIAL REPORT. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: none. The Audit Report reflects the same figures but stated in a different way. |
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| July Financial Report | |
Cash on hand as of July 31, 2001 was $495,249. July is usually a quiet month with only operational expenses. Cindy Lombardo MOVED and Vickie Hartzell SECONDED a motion TO APPROVE THE JULY FINANCIAL REPORT. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: none. |
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| August Financial Report | |
Cash on hand as of August 31, 2001 was $802,521. During the month CAMLS received $87,772 in state funding. Also workshop registration fees reflect a negative MTD/YTD receipt balance due to the reclassification of prepaid CE revenue to Management Training Series Revenue in the amount of $8,925. Joan Clark MOVED and Jennifer Gallant SECONDED a motion TO APPROVE THE AUGUST FINANCIAL REPORT. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: none. |
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| End of Year Audit Report | |
Mary Ellen Powers reviewed the end-of-year financial statement that is given to the auditors. This report has the same bottom line as the June 30, 2001 financial report, but this is the report the auditors use. Gorman Duffett MOVED and Edrice Ivory SECONDED a motion TO APPROVE THE FY00/01 REVENUES AND EXPENDITURES REPORT - AUDIT VERSION. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: none. |
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| End of Year Report - State Aid | |
Mary Ellen reported that all monies have been spent in the State Fund. Vickie Hartzell MOVED and Joan Clark SECONDED a motion TO APPROVE THE 2000/2001 STATE CLOSEOUT REPORT. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: none. |
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| Payments over $5,000 | |
Vickie Hartzell MOVED and Gorman Duffett SECONDED a motion TO PAY SCHREIBER-SHANNON ASSOCIATES $20,7000 IN THREE INSTALLMENTS OF $6,900 EACH FOR THEIR SERVICES IN THE SKILLS TRACK OF THE MANAGEMENT EDUCATION SERIES. Ayes: Bailie, Clark, Duffett, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: Gallant. |
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| Furniture/Equipment Surplus List | |
Edrice Ivory MOVED and Jennifer Gallant SECONDED a motion TO PLACE AN INOPERATIVE LCD PROJECTOR ON THE SURPLUS LIST FOR SELLING/ DISPOSAL. Ayes: Bailie, Clark, Duffett, Gallant, Hartzell, Ivory, Lombardo, and Tschudy. Nays: none. Abstentions: none. CAMLS will advertise this item on the electronic list and electronic newsletter. |
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| Committee Reports | |
Joan Clark reported that the Finance Committee met on September 18. A timeline for budget preparation was reviewed, and the Board will approve the final budget on March 20. The committee also discussed the CE Prepayment policy. The Personnel Committee will be rescheduling the September 25 meeting so that interested members may attend the "Working with Boards" workshop. Cindy Bailie, Chair of the Planning Committee, reported that CAMLS did not receive the LSTA Digitization grant. At its meeting on August 24 the Planning Committee reviewed the Strategic Plan in preparation for the Advisory Council meeting. The Committee decided to keep the four existing goals. New ideas include creating standing committees for diversity and public policy and using the web to build an online community amongst the members. Mike will facilitate at the Advisory Council after which the Planning Committee will meet again at a later date to finalize the final version. Then it will be presented to the Board at its January meeting. Mike suggests contracting with a facilitator on a biennial basis to revise the Strategic Plan. |
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| Continuing Education Director''''''''s Report | |
Terri Pasadyn mentioned that a promotional CE flyer was distributed in place of a catalog for the Fall workshops. Registrations have been quite good but with some uneven areas. She especially mentioned "Working with Boards" on September 25 with Al Abramovitz of the Mandel Center for Nonprofit Organizations and works with non-profit boards. He will be giving practical information on how to thrive with Boards. The Skills Track of the Management Education Series will begin on September 20 with 23 attendees. Although public libraries are predominantly represented, CMA and LNOCA will each be sending a registrant. Terri has taken a certification course for the Myers Briggs and is interested in offering this service to member libraries. The Board offered some advice as to how such a service might be presented. The Ohio Library Council has asked Terri to be co-chair of the Staffing Task Force. This is one of seven task forces whose work will culminate in a Library Futures Conference in 2022. As well, Don Barlow has asked her to be a member of the Government Relations Committee. Joanna McNally of LNOCA and Terri won a proposal from Ohio Association of Elementary School Administrators (OAESA) to give a presentation to school administrators in November regarding the effectiveness of library media centers. Library Leadership Ohio will be held from August 11-16. It is being scheduled in August to accommodate school librarians. NOLA and NORWELD have invited CAMLS to co-sponsor a two-day Youth Services Symposium in late April/early May for the northern part of the State. She recently met with representatives of NORWELD and NOLA in Sandusky to plan the event. Terri is in the process of developing a CE Advisory Group, whose purpose is to brainstorm for ideas and assist in developing programming for continuing education. The group will meet twice a year. |
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| Executive Director''''''''s Report | |
Mike and Terri have met with Michael Lucas to discuss a proposal to take the Management Education Series to the rest of the State. CAMLS has developed the model, and this would be a natural progression. Mike will be serving on the Ohio Library Council''''''''s Services Committee. By the deadline on August 31, the Cleveland Municipal School District was the only member library that has not as yet paid its FY01/02 membership dues. The School District will be invoiced an additional 5% finance charge. On September 5, Mike attended the Cleveland Public Library''''''''s Diversity Book Awards ceremony, an excellent occasion. He noted the new date (May 15) for the Annual Meeting, which will be held at the Twinsburg Garden Hilton. |
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| Announcements | |
The Foundation Center - Cleveland will be moving as of September 21 to 1600 Hanna Building. |
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| Adjourn | |
| The meeting was adjourned at 9:24 a.m. | |