Minutes of Meeting
Baldwin-Wallace College
December 17, 1997
Call to Order
The meeting was called to order at 9:37 a.m. by President Jean Toombs. In attendance: Betsey Belkin, John Biros, Carol Brown, Don Burrier, Laura Holland, Lisa Johnson, John Lonsak, Patrick Scanlan, and Jean Toombs; CAMLS Staff: Mike Snyder, Mary Ellen Powers, and Beth Listerman; Guests: Molly Carver, BLV, and Floyd Dickman, SLO. Absent: Art Biagianti, Pam Hickson-Stevenson, Andy Venable, and David Jennings.
Minutes of Meeting November 19, 1997
Lisa Johnson MOVED and Don Burrier SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON NOVEMBER 19, 1997.
Ayes: Belking, Biros, Brown, Burrier, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Appointment of Molly Carver to the CAMLS Board of Trustees
Jean Toombs introduced Molly Carver of Bellevue Public Library. Molly will officially become a voting member of the CAMLS Board representing small and mid-sized public libraries on July 1, 1998, and will be sitting on the Board until then. Mike has notified all of the small and mid-sized public libraries of this appointment.
Workers' Compensation Progress Report
To follow up on the Board's request to pursue the issue of Workers' Compensation for independent contractors, Mike Snyder, John Lonsak, and Jean Toombs have arranged to meet with the county prosecutor on January 7, 1998. The prosecutor is CCPL's attorney. Laura Holland arrived at 9:40 a.m.
November Financial Report
Mary Ellen Powers reported that as of November 30, 1997, the ending balance was $498,113. John Lonsak MOVED and Don Burrier SECONDED a motion TO APPROVE THE NOVEMBER FINANCIAL REPORTS.
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
CAMLS Budget for FY98/99
The Preliminary Draft of the FY98/99 Budget was approved by the Finance Committee on December 2, 1997. Mary Ellen Powers was commended for the excellent explanation of the budget to the Finance Committee. This preliminary budget includes funding for the position of Assistant Director for Technology at 100%; funding for the Program Coordinator at 80%; increasing funding for the part- time Secretary from .25 to .30 FTE; budgeting a 4% salary increase for planning purposes; increasing the Pony Express expenditure by 10%; budgeting $6,000 for software, which includes Association Management software; budgeting $6,500 for a new telephone system; and budgeting $5,000 for enhancements to the Electronic Classroom. The positions of Assistant Director for Technology and Program Coordinator will be addressed at the March Advisory Council meeting. Now that all positions are filled, Jean Toombs will be forming a Task Force early in 1998 to look into the new position of Assistant Director of Technology. Carol Brown MOVED and Betsey Belkin SECONDED a motion TO APPROVE THE PRELIMINARY DRAFT OF THE CAMLS BUDGET FOR FY98/99 AND TO RECOMMEND ITS ADOPTION BY THE CAMLS BOARD OF TRUSTEES AT ITS MEETING ON JANUARY 21, 1998.
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
CAMLS Marketing Plan
One of the strategies of the CAMLS Strategic Plan is to develop and implement a basic marketing plan to include retention of current members and recruitment of new members. With this in mind, CAMLS staff met with Jill Giesey and John Murphy of Zinner & Co. Though there is currently $1,000 budgeted for this, the fee Zinner & Co. proposed to do the work was $2,500. Jill Giesey felt $1,000 would not be sufficient to do the project well for a positive long-term impact for CAMLS. Money is available from Technical Consultants (Workshops). Don Burrier MOVED and John Biros SECONDED a motion TO APPROVE A BUDGET REVISION ($2,100) IN THE STATE BUDGET - CONTRACTS ($1,500 FOR THE MARKETING PLAN AND $600 FOR TECHNICAL SUPPORT).
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Jill Giesey will attend the January 21, 1998 Advisory Council meeting and present to the membership what will be done. It was felt that Zinner & Co. is an excellent choice since they had worked closely with CAMLS in developing the Financial Plan and thus have an understanding of CAMLS.
Cleveland State University Leadership Academy
In past years, CAMLS has awarded a scholarship in the amount of $1,200 to a CAMLS librarian to attend the CSU Leadership Academy. The deadline for the 1998 class is December 22, 1997. Mike Snyder talked with Andy Venable of CPL, who recommended Joan Clark, head of the Main Library. Don Burrier MOVED and John Lonsak SECONDED a motion FOR CAMLS TO CONTINUE AWARDING A SCHOLARSHIP TO THE CSU LEADERSHIP ACADEMY AND TO APPROVE THE EXPENDITURE OF $1,200 FROM THE NON-PROJECT FUND FOR JOAN CLARK, CPL, TO ATTEND THE 1998 CLASS.
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
The Board felt that it is important that CAMLS libraries be represented in leadership programs such as this one and Leadership Cleveland.
Continuing Education Director
Mike Snyder recommended the hiring of Lou Ann Kibler at a salary of $44,000. Five candidates were interviewed and each taken to visit two CAMLS libraries. Carol Brown, who had met Lou Ann on her field trip, MOVED and Laura Holland SECONDED a motion TO HIRE LOU ANN KIBLER AS THE CONTINUING EDUCATION DIRECTOR AT A SALARY OF $44,000.
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Lou Ann will begin on January 5, 1998. Mike will ask her to attend the CAMLS Christmas luncheon and staff meeting on December 29, and she will give a brief introduction of herself at the January 21 Advisory Council Meeting.
Library Leadership 2000 Budget
The proposed Budget for the 1998 Library Leadership Institute was presented. The budget must be approved as money needs to be expended for a publicity flyer to be distributed in January. Betsey Belkin MOVED and Carol Brown SECONDED a motion TO APPROVE THE LIBRARY LEADERSHIP 2000 BUDGET AS SUBMITTED.
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
A separate budget for the Advanced Leadership Institute will be prepared and presented to the Board during the first quarter of 1998.
Progress Report on the Task Force on Hospital Library Membership
Jean Toombs reported that the Board had approved a recommendation of the Hospital Membership Task Force on August 20, 1997, which explored a structure for handling hospital membership in an environment where mergers, partnerships, downsizing, etc. were occurring. As a result of an inquiry from a group of non-hospital libraries asking if they could come in as one member, Jean felt it advisable to appoint a Task Force to look at the issue, what the ramifications are, and how to amend the Bylaws.
Associate Membership
Laura Holland MOVED and Don Burrier SECONDED a motion TO APPROVE THE REQUEST OF BELLEVUE PUBLIC LIBRARY TO CHANGE ITS CAMLS MEMBERSHIP STATUS FROM ASSOCIATE TO VOTING MEMBER, EFFECTIVE JULY 1, 1998.
Ayes: Belkin, Biros, Brown, Burrier, Holland, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Finance Committee Report
John Lonsak, Chair, reported that the Finance Committee met on December 2, 1997 to review the budget draft.
Personnel Committee Report
Laura Holland, Chair, reported that the Personnel Committee will be meeting in early January.
Planning Committee
Betsey Belkin, Chair, reported that the Planning Committee will meet on December 19, 1997 to review the Strategic Plan. The revised Plan will be presented to the Advisory Council on January 21, 1998.
Executive Director's Report
Membership Revisions in 1998: The Lynn Marcell Community Resource Center of Fairview Health System will become a member, effective January 1, 1998. Eileen Coan is the librarian. Cuyahoga County Board of Mental Retardation and Lorain Correctional Institution will become CAMLS members, effective July 1, 1998. Three libraries have submitted the required 18-month notification and will be withdrawing from CAMLS, effective June 30, 1998: Cuyahoga Heights Public Schools, Elsag Bailey, Inc., and Henderson Memorial Public Library. Relevant citations to Regional Library Systems as described in the Ohio Revised Code were distributed and should be inserted in the CAMLS Board Manual. Mike made a site visit to Ursuline College Library on November 19. CE Director interviews were conducted on November 24, 25, and December 15. He attended the Author-Illustrator Diversity Project planning meeting on December 4.
Report of the State Library Liaison
Floyd Dickman reported that money is available for mini-grants. These grant applications are due January 21, 1998.
Report of the State Library Liaison
Floyd Dickman reported that money is available for mini-grants. These grant applications are due January 21, 1998.
Adjourn
The meeting was adjourned at 11:13 a.m.
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