Call to Order

The meeting was called to order at 12:40 p.m. by President John Lonsak. In attendance: Christopher Bennett, Carol Brown, Don Burrier, Molly Carver, Eileen Coan, Mary Crehore, Lisa Johnson, John Lonsak, Donna Perdzock, Patrick Scanlan, and Ellen Stepanian; Associate Member: Leslie Polott; CAMLS Staff: Mike Snyder, Terri Pasadyn, Mary Ellen Powers, and Beth Listerman; SLO Liaison: Roger Verny; Guest: Chip Newell, U.S. Cargo Absent: Art Biagianti and Andrew Venable

Minutes of Meeting December 16, 1998

Mary Crehore MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON DECEMBER 16, 1998.

Ayes: Bennett, Brown, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

CAMLS Budget for FY99/00

Molly Carver MOVED and Leslie Polott SECONDED a motion TO APPROVE THE FY1999/2000 CAMLS BUDGET.

Ayes: Bennett, Brown, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

Mary Ellen Powers noted that some minor revisions may be necessary as final figures come in.

U.S. Cargo Delivery Service

As background, Mike commented that U.S. Cargo has requested an adjustment to the rate in the delivery service contract from $7.50/stop to $12.50/stop. Mike counter-offered a rate of $9.00/stop, but this was not acceptable to U.S. Cargo. At the December 16 Board meeting, the Board tabled any decision on a rate increase until the January Board meeting at which time Chip Newell, Vice President of U.S. Cargo, would address the Board concerning the matter. Chip Newell reported that volume was up 13% from the initial RFP and 21% alone in October. There simply has been too much capacity for existing equipment, and U.S. Cargo has had to purchase additional trucks. These costs were not anticipated. CAMLS' counter-offer of $9.00 would not cover the costs of doing business, and U.S. Cargo has been losing money since the onset of the service. He said that the increase of $12.50/stop from $7.50/stop would provide U.S. Cargo a margin of $2.50/stop. Chip was asked to leave the room as the Board deliberated. Ellen Stepanian MOVED and Don Burrier SECONDED a motion TO AUTHORIZE MIKE TO PRESENT TO U.S. CARGO THE FOLLOWING OPTION: $11.00/STOP EFFECTIVE FROM FEBRUARY 1, 1999 TO JUNE 30, 1999 CONTINGENT UPON A $12.50 FIXED RATE FOR THE FISCAL YEAR, JULY 1, 1999 - JUNE 30, 2000 AND NO REOPENER CLAUSE FROM 2/1/99-6/30/2000. IF UNACCEPTABLE TO U.S. CARGO, MIKE WAS AUTHORIZED TO PRESENT TO U.S. CARGO A SECOND OPTION: $12.50/STOP EFFECTIVE FROM FEBRUARY 1, 1999 - JUNE 30, 2000 AND NO REOPENER CLAUSE.

Ayes: Bennett, Brown, Burrier, Carver, Coan, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

U.S. Cargo will be asked to respond in writing to this proposal by Tuesday, February 16, and the Board will vote on the rate increase at its February 17, 1999 meeting. The Board will need to approve a motion to appropriate funds for the rate increase. The Board also requested U.S. Cargo to provide a quote for delivery rates for the following fiscal year by December 1. If either of the two options does not work, Roger Verny suggested that Dan Bolger, a consultant working for the State Library, be asked to assist in renegotiations. Eileen Coan left at 1:41 p.m.

December Financial Report

As of December 31, 1998, the balance on hand was $557,329. Mary Ellen Powers reviewed the Quarterly Narrative explaining variances for the first half of the fiscal year. Carol Brown MOVED and Leslie Polott SECONDED a motion TO APPROVE THE DECEMBER FINANCIAL REPORT.

Ayes: Bennett, Brown, Burrier, Carver, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

Transfers/Revisions

Don Burrier MOVED and Molly Carver SECONDED a motion TO APPROVE THE FOLLOWING TRANSFERS/REVISIONS: (1) IN GENERAL FUND (101 ) BUDGET TRANSFERS OF $1,200 FROM TRAVEL TO CONTRACTS FOR WORKSHOP SPEAKERS, $4,070 FROM FRINGES (HEALTH - $3,500 AND WORKERS COMP - $570) TO OTHER - SOFTWARE FOR ACCOUNTING Y2K SOFTWARE UPGRADE, AND $500 FROM OTHER - PHONE TO CONTRACTS FOR PC SUPPORT; (2) IN SPECIAL LIBRARY SERVICES FUND (201) BUDGET TRANSFERS OF $21,800 FROM SALARIES (ASSISTANT DIRECTOR OF TECHNOLOGY) TO CONTRACTS (WORKSHOP SPEAKERS) AND $1,100 FROM FRINGES (HEALTH INSURANCE) TO OTHER - PRINTING FOR THE CE CATALOG; (3) IN GENERAL FUND (101) A BUDGET REVISION OF $1,000 IN CONTRACTS FOR CONSULTANTS (PCA SOFTWARE CONSULTANT); (4) IN SPECIAL LIBRARY SERVICES FUND (201) A BUDGET REVISION IN CONTRACTS OF $1,200 FROM CONTRACTS - UPS TO CAMLS ONLINE PROJECT.

Ayes: Bennett, Brown, Burrier, Carver, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

Appropriation for the Library Leadership 2000 Scholarship

Ellen Stepanian MOVED and Molly Carver SECONDED a motion TO APPROPRIATE FUNDS FOR SCHOLARSHIPS IN THE SCHOLARSHIP FUND FOR LL2000 INSTITUTE (1998); $585.00 WILL BE APPROPRIATED IN OTHER - MISCELLANEOUS CATEGORY.

Ayes: Bennett, Brown, Burrier, Carver, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

Approval of Expendicture over $5,000

Leslie Polott MOVED and Ellen Stepanian SECONDED a motion TO APPROVE THE EXPENDITURE OF $10,280 TO CREATIVE MICROSYSTEMS FOR NEW ACCOUNTING SOFTWARE.

Ayes: Bennett, Brown, Burrier, Carver, Crehore, Johnson, Lonsak, Perdzock, Scanlan, and Stepanian.
Nays: None.

Finance Committee Report

Donna Perdzock, Chair of the Finance Committee, reported that a Membership Assessment Task Force consisting of the Finance Committee and Gorman Duffett, JCU, and Holly Carroll, WEPL, will meet on January 27.

Personnel Committee Report

The Personnel Committee will be reviewing the goals for Mike and Mary Ellen in the near future.

Planning Committee Report

The Planning Committee met to formulate the LSTA grant application for laptops for teens with tots. Molly Carver, Chair, felt that in light of the discussion at the Advisory Council prior to the Board meeting that the Planning Committee should meet again to review the intent and focus of the project. There was an interest in increasing collaboration between schools and public libraries.