Call to Order

The meeting was called to order at 3:27 p.m. by President Gretchen Hallerberg. In attendance: Betsey Belkin, John Biros, Kenneth Cromer, Gretchen Hallerberg, Laura Holland, Lisa Johnson, John Lonsak, Heidi Makela, Paula Miller, and Jean Toombs; CAMLS Staff: Millie Fry, Mary Ellen Powers, and Beth Listerman. Absent: Bob Carterette; Fran Buckley; Patrick Scanlan; and Associate Member, David Jennings.

Minutes of Meeting January 22, 1997

Heidi Makela MOVED and Ken Cromer SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON JANUARY 22, 1997.

Ayes: Belkin, Biros, Cromer, Hallerberg, Holland, Johnson, Lonsak, Makela, Miller, and Toombs
Nays: None

January and February Financial Reports

Mary Ellen Powers reported that as of January 31, 1997 the ending balance was $355,170 and as of February 28, 1997 the ending balance was $335,243. The Electronic Classroom grant is closed and the final report will come to the Board in April. John Lonsak MOVED and John Biros SECONDED a motion TO APPROVE THE JANUARY AND FEBRUARY FINANCIAL REPORTS.

Ayes: Belkin, Biros, Cromer, Hallerberg, Holland, Johnson, Lonsak, Makela, Miller, and Toombs
Nays: None

Transfers and Revisions

Mary Ellen Powers reviewed various revisions and transfers which she is requesting, most of which will be used to print the Union List. Betsey Belkin MOVED and Ken Cromer SECONDED a motion TO APPROVE THE FOLLOWING REVISIONS AND TRANSFERS: (1) IN GENERAL FUND (101), A $1,000 BUDGET REVISION IN CONTRACTS FROM CE ACCOMMODATIONS TO NETWORKING PC SUPPORT SERVICES; (2) IN LIBRARY SERVICES FUND (201) A $2,300 BUDGET REVISION IN OTHER - PRINTING FROM CE CATALOG PRINTING TO UNION LIST PRINTING; A $7,322 BUDGET TRANSFER FROM CONTRACTS TO OTHER - PRINTING FOR THE PRINTING OF THE UNION LIST, AND A $5,000 BUDGET TRANSFER FROM SALARIES (ADM) TO OTHER - PRINTING FOR THE PRINTING OF THE UNION LIST; (3) IN LOCAL CONTRIBUTION FUND (210), AN $800 BUDGET REVISION IN OTHER FROM INSURANCE TO SOFTWARE FOR THE PURCHASE OF ANTI-VIRUS SOFTWARE AND NETSCAPE UPGRADES; (4) IN THE STATE FUND (220), A $9,374 BUDGET TRANSFER FROM CONTRACTS TO OTHER - PRINTING FOR PRINTING OF THE UNION LIST.

Ayes: Belkin, Biros, Cromer, Hallerberg, Holland, Johnson, Lonsak, Makela, Miller, and Toombs
Nays: None

Approval of Expenditures over $5,000

Heidi Makela MOVED and Laura Holland SECONDED a motion TO APPROVE AN ESTIMATED EXPENDITURE OF $9,200 TO EXECUTIVE CATERERS FOR THE SUPPORT STAFF CONFERENCE.

Ayes: Belkin, Biros, Cromer, Hallerberg, Holland, Johnson, Lonsak, Makela, Miller, and Toombs
Nays: None

Approval of New Copier Lease

Mary Ellen Powers reported that the lease for the copier ends on June 1, 1997, and that she had met with an Ohio Business Machines representative about upgrading. The Board was reminded that the Finance Committee had recommended not paying the Personal Property Tax because it was believed to have been included in the lease quoted to CAMLS. By upgrading the copier, OBM will eliminate the Personal Property Tax due. Laura Holland MOVED and Ken Cromer SECONDED a motion TO APPROVE THE FIVE-YEAR CONTRACT WITH OHIO BUSINESS MACHINES FOR A NEW COPIER.

Ayes: Belkin, Biros, Cromer, Hallerberg, Holland, Johnson, Lonsak, Makela, Miller, and Toombs
Nays: None

Approval of Bylaws Change

Heidi Makela MOVED and Ken Cromer SECONDED a motion TO APPROVE A PROPOSED BYLAWS REVISION IN ARTICLE VI. BOARD OF TRUSTEES, TO READ AS FOLLOWS: E. Terms of CAMLS Board members are for three years, with the following exception: If the Vice-President/President Elect is elected to this position for the third year of his/her term, this person's term shall be extended for a fourth year; upon completion of the fourth year, that Board seat is opened for election for a three-year term. Terms of Board members are staggered with some terms expiring each year.

Ayes: Belkin, Biros, Cromer, Hallerberg, Holland, Johnson, Lonsak, Makela, Miller, and Toombs
Nays: None

Finance Committee Report

Paula Miller reported that the Finance Committee met on February 25 to reexamine the membership fee assessment. It was felt that the new Executive Director should have an input in any changes. Also, more concrete information about the costs - both direct and indirect - are needed.

Executive Director Search Committee

Jean Toombs, Chair of the Executive Search Committee, reported that 17 applications have been received. Reference checks are being completed and telephone interviews will be conducted. Two or three candidates will have on-site interviews and hopefuly a decision will be made by the end of April. Other Board members who are not on the Search Committee will be asked to meet with the interviewee, and appointments will be scheduled for the candidate to meet with staff. Jean mentioned that electronic resources proved to be a good means of advertising, and the CAMLS Web site was helpful in informing the candidate about CAMLS. Floyd Dickman mentioned that the candidates should be informed on funding issues and the change from LSCA to LSTA. Any increase in state funding is not meant to decrease membership dues.

Nominating Committee Report

Gretchen Hallerberg asked for any recommendations for Board openings.

Acting Executive Director's Report

Millie Fry reported that the CAMLS Web site continues to be improved and additions made. OHIONET has identified how much usage is being made of the Web site and on which areas of the site people are using. Millie attended the NEFCO review of the CAMLS grant application on March 17 and will give a presentation to the LSAC Committee on March 24 in Columbus. Quite a few transfers will be brought to the Board in April and May. On June 18 there will be a Board orientation with a special speaker followed by lunch and a Board meeting. Let Millie know of any ideas for a speaker for the Annual Meeting. Representative Kasputis will be at a public forum at Parma City Hall on Tuesday, March 25 at 7 p.m. He will discuss kids and the net. Floyd Dickman apologized for not being at more Board meetings, but it so happens that some of the other Regional Library Systems have their Board meetings on the same day.