Minutes of Meeting
Geauga West Branch Library
September 24, 1997
Call to Order
In attendance: Betsey Belkin, John Biros, Carol Brown, Fran Buckley, Don Burrier, Pam Hickson-Stevenson, Lisa Johnson, John Lonsak, Patrick Scanlan, and Jean Toombs; Associate Member: David Jennings; CAMLS Staff: Mike Snyder, Mary Ellen Powers, and Beth Listerman; Guests: Floyd Dickman. Absent: Art Biagianti, Laura Holland, and Andy Venable.
Minutes of Meeting August 20, 1997
John Lonsak MOVED and David Jennings SECONDED a motion TO APPROVE THE MINUTES OF THE CAMLS BOARD OF TRUSTEES' MEETING ON AUGUST 20, 1997.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
CAMLS Union List of Periodical Holdings
Mike talked to the 4 CAMLS libraries whose holdings were missing in the recently printed Union List. All 4 library directors were receptive to Bob Carterette's offer to provide each library with a printed copy of their holdings negating the need to do an additional printing of the Union List.
Officers and Directors Policy
Mike reported that the Officers and Dirctors Policy provides a $1,000 deductible per occurrence. The policy runs from July 26, 1997 - July 26, 1998.
CAMLS Financial Plan
Board members discussed the preliminary Financial Plan as presented to the Advisory Council meeting by Jill Giesey and John Murphy of Zinner & Co. Jean Toombs commented on how impressed she is with the consultants' initial work and was pleased with the probing questions and comments received at the Advisory Council meeting. Council members requested additional data and the Finance Committee will discuss various models and alternative assessment formulas at its October 7 meeting. It was felt that CAMLS should investigate those libraries that are not active and perhaps target programs specifically for them. Discussion ensued on obtaining more sophisticated software to produce cost benefit analyses for periodic distribution to the membership. Some of the intangible benefits offered by CAMLS are difficult to measure and should be considered, e.g. as the YA mentoring program and the Diversity Manual. Pam Hickson-Stevenson MOVED and Don Burrier SECONDED a motion TO ACCEPT THE PRELIMINARY REPORT OF THE CAMLS FINANCIAL REPORT.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
August Financial Reports
Mary Ellen Powers reported that as of August 31, 1997, the ending balance was $520,142. Carol Brown MOVED and Fran Buckley SECONDED a motion TO APPROVE THE AUGUST FINANCIAL REPORTS.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
LSCA Close-Out Report
The balance of unspent funds as of June 30, 1997 of the LSCA Title I grant is $213.85 of which $103.55 must be returned to the State Library of Ohio. Fran Buckley MOVED and John Lonsak SECONDED a motion TO APPROVE THE LSCA TITLE I END-OF-YEAR CLOSE-OUT REPORT.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
State Close-Out Report
Fran Buckley MOVED and Don Burrier SECONDED a motion TO ACCEPT THE STATE CLOSE-OUT REPORT FOR FY 97.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
The Close-Out Report will be submitted to the State Library of Ohio.
Fund Transfers
David Jennings MOVED and Pam Hickson-Stevenson SECONDED a motion TO APPROVE THE FOLLOWING BUDGET TRANSFERS AND REVISIONS: IN THE STATE FUND (220) TRANSFER $1,945 FROM SALARIES (CE-ASSISTANT DIRECTOR) TO OTHER - MISCELLANEOUS AND REVISE THE BUDGET ($1,555) FROM OTHER-RENT TO OTHER-MISCELLANEOUS FOR THE CONTINUING EDUCATION DIRECTOR SEARCH; IN THE STATE FUND (101) TRANSFER $1,100 FROM SALARIES TO CONTRACTS FOR COMPUTER NETWORK SUPPORT; AND IN THE GENERAL FUND (101) TRANSFER $2,000 FROM SALARIES (AD) TO CONTRACTS FOR COMPUTER NETWORK SUPPORT.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Money will need to be budgeted in the Non-Project Account for the printing of the Diversity Manual. Staff will gather information on the cost of producing the Manual and report to the Board in October. Each library will receive one free copy. Orders will be taken at the OLC Conference.
End of Year "Audit Version" Financial Statement
Mary Ellen distributed a copy of the end-of-year financial statement that is given to the auditors. Don Burrier MOVED and John Biros SECONDED a motion TO APPROVE THE END-OF- YEAR "AUDIT VERSION" FINANCIAL STATEMENT.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
New CAMLS Member Application - Lorain Correctional Institution Library
Don Burrier MOVED and Pam Hickson Stevenson SECONDED a motion TO APPROVE THE MEMBERSHIP OF THE LORAIN CORRECTIONAL INSTITUTION LIBRARY, AS AN ASSOCIATE MEMBER, EFFECTIVE JULY 1, 1998.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Mike Snyder will do an orientation before their membership begins.
Personnel Committee Report
David Jennings reported for Laura Holland on the Personnel Committee Meeting on September 4 at which the job description for Millie Fry's position was reviewed. Since 75% of this job is related to Continuing Education, they recommended a change in the name from Assistant Director to Continuing Education Director. The successful candidate should have a familiarity with libraries and continuing education experience. It was suggested that if the job title is changed to continuing education, the catalog name should change from professional development to continuing education. Pam Hickson-Stevenson MOVED and Lisa Johnson SECONDED a motion TO APPROVE THE JOB DESCRIPTION FOR THE CONTINUING EDUCATION DIRECTOR AND TO AUTHORIZE CAMLS TO PROCEED WITH THE JOB POSTING WITH THE RECOMMENDED CHANGE.
Ayes: Belkin, Biros, Brown, Buckley, Burrier, Hickson-Stevenson, Johnson, Lonsak, Scanlan, and Toombs.
Nays: None.
Rick Rubin of Kent State University was invited to discuss personnel policies, salary ranges, etc. at a Personnel Committee meeting held on September 22.
Executive Director's Report
Since the last Board meeting, Mike made a field visit to Geauga County Public Library. He attended a Regional Library Systems meeting on August 25-27 and an LSTA Advisory Committee meeting on September 15 in Columbus. Millie Fry's farewell party took place on September 10 at the lovely home of Gretchen Hallerberg. The CAMLS office is beginning to work on the 1998 spring workshops.
Adjourn
The meeting was adjourned at 2:00 p.m.
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